This position oversees the contract administration and review process in the University’s Procurement department. The Contract Manager is responsible for contract review, drafting, negotiation and finalization of all types of Procurement contracts, serving as the focal point for all contractual documents. In collaboration with the Office of General Counsel, prepares and negotiates complex and unique contracts for acquisition of goods and services such as software license agreements, international agreements, leases and other services. Serves as the liaison between Procurement and the Office of General Counsel. The Contract Manager also provides guidance and counsel to the Purchasing staff and ensures successful partnering with other entities within the university in support of contracting for goods and services. This position is responsible for ensuring that all contractual agreements are in compliance with University policy and protects the interests of the institution.
This person will provide training on critical legal aspects of contractual agreements to the purchasing staff and other delegated purchasing units. The Contract Manager ensures that the highest level of support is provided to faculty, staff and vendors involved in the contractual agreements related to the procurement of goods and services.
Provides expert-level support services to university faculty and staff, including but not limited to such areas as limitation of liability, indemnification and intellectual property Maintains knowledge of policies and procedures impacting the administration of contracts and agreements and serves as a resource to university faculty and staff; based on a thorough understanding of institutional policies and requirements, the Contract Manager has signature authority to bind the University to contract agreements for the procurement of goods and services; works closely with other university personnel in the development and implementation of policies, procedures, university forms and operating practices. Coordinates issues in sponsored project administration involving process, compliance and ensures successful partnering with other entities within the university in support of sponsored project administration. Leads all aspects of the contract administration and review process for the University’s Procurement department Responsible for identifying issues and developing metrics to ensure that the highest level of service is provided Assesses the work of junior staff and designs methods and procedures to enhance processes Creates training programs and delivers new or corrective actions that have a significant impact on the quality of the work Monitors the work and implements quality measures to ensure consistent practices are carried out across the department Ensures compliance by staying current on internal and external policies and advises junior staff on all changes .Works closely with student groups to review agreements and to ensure student safety when travelling and holding functions Drafts, negotiates and administers complex business contracts for the University’s acquisition of goods and services. Provides training, support and guidance to the Procurement staff in the management of contracts. Provides guidance and negotiation on contract terms and conditions such as intellectual property, indemnification and confidentiality. Advises the Buying team regarding financial and risk issues of prime contracts, subcontracts and sub consultant agreements. Provide recommendation to mitigate risk Identify contracting issues and practices requiring modification and clarification in existing policies and procedures, and provide recommendations to the Director. Stays current with all federal and state Procurement laws and regulations, interpret changes and communicate the impact to staff. Examples include Subcontracting Plan requirements, Debarred Vendor criteria, etc. Develops and uses metrics in monitoring contract review within the office to ensure the timely processing of contracts and agreements handled by the office. Participates in negotiations with vendors requesting modifications to standard Yale contract terms and conditions and drafts modifications for approval by the Office of General Counsel, if required. Partners with other university offices, such as the Office of General Counsel, Risk Management, Grants & Contracts, and Office of Cooperative Research, in providing contracting support to university faculty and staff. Works closely with other University personnel in the development and implementation of policies, procedures, university forms and contracts. Participates in professional development activities in order to maintain and expand areas of expertise. May perform other duties as assigned.
Required Education and Experience
Bachelor’s Degree required Eight years combined contract administration and purchasing experience as a Buyer, or an equivalent combination of experience and education Must be fully knowledgeable in drafting, negotiating and administering complex business contracts In-depth experience in evaluation and reviewing contractual terms and conditions Familiarity with applicable state and federal laws and regulations a must
Required Skill/Ability 1:
Ability to serve as a liaison between Procurement and the Office of General Counsel (OGC) and to serve as the conduit with Sourcing and Category Management and others as needed, with a goal of minimizing risk while improving efficiency of the process.
Required Skill/Ability 2:
Ability to lead contract management for University preferred and other select contracts as well as manage select contract documents throughout the life-cycle of drafting, negotiation, agreement, and sustainment including managing risk while ensuring the delivery of the required goods/services to Yale.
Required Skill/Ability 3:
Ability to lead training on key Procurement processes such as contracting and other key areas to encompass development of materials, running training sessions and other business offices needs.
Required Skill/Ability 4:
Excellent contracting, negotiation, and problem-solving skills. Ability to communicate effectively, influence and motivate others inside and outside of own function. Strategic orientation, inquisitive, comfortable with ambiguity, and self-motivated to identify trends and improvement opportunities aligned with business objectives and strategic plans.
Required Skill/Ability 5:
Strong leadership and collaboration skills with ability to build effective relationships and influence peers and key stakeholders. Strong project management skills with ability to plan tasks, assign resources, manage progress, remove barriers, manage change, resolve conflict, and build consensus. Excellent verbal and written communication skills.
Preferred Education, Experience and Skills: JD degree
Background Check Requirements
All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. Please visit www.yale.edu/hronline/careers/screening/faqs.html for additional information on the background check requirements and process.
The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.
Affirmative Action Statement:
Yale University considers applicants for employment without regard to, and does not discriminate on the basis of, an individual’s sex, race, color, religion, age, disability, status as a veteran, or national or ethnic origin; nor does Yale discriminate on the basis of sexual orientation or gender identity or expression. Title IX of the Education Amendments of 1972 protects people from sex discrimination in educational programs and activities at institutions that receive federal financial assistance. Questions regarding Title IX may be referred to the University’s Title IX Coordinator, at TitleIX@yale.edu, or to the U.S. Department of Education, Office for Civil Rights, 8th Floor, Five Post Office Square, Boston MA 02109-3921. Telephone: 617.289.0111, Fax: 617.289.0150, TDD: 800.877.8339, or Email: email@example.com.
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