Assistant Director of Admissions Systems
Reports to the Senior Associate Director, Admissions Systems, with a secondary reporting relationship to the Academic Director of MMS (Master Management Studies) in Systemic Risk. Manages systems and operations around recruitment, applications, enrollment and communications, ensuring the highest level of student service engagement for the Yale School of Management. (Yale SOM). Serves as Slate Technolutions expert for the admissions team. Troubleshoots and ensures data integrity in all school systems, including data transfer processes from admissions to student information systems. Manages the MBA Consortium application upload process including working on keeping data clean in admissions systems across programs at all points of the admissions cycle and managing enrollment checklists. Manages issue requests for Slate questions and admit portals for each program, helps train new employees, resolves last-minute issues in Slate. Ensures that best operations practices are adhered to in all programs in a unified way. Organizes data and provides feedback in how to view data in Slate.
Systemic Risk: Oversees cycle prep in Slate for the program, including building the application, communications, and processes. Liaises with the program team and communications on print and digital advertising pieces, with support from the Director of Admissions. Builds communications and outreach campaigns for prospects, applicants, and admits. Together with the Director of Admissions, conceives organizational solutions for B2B marketing efforts and tracking thereof. Supports evaluation processes and decision committee meetings.
The following Essential Duties are generic in nature; the information contained in this Position Focus is most relevant to this position.
- Manages and leads research on various federal rules and regulations as well as University policies and procedures to resolve problems and determine the best course of action for the functional area.
- Recommends course of action to higher authority for the handling and disposition of problems related to the functional area.
- Counsel’s faculty, students and staff on issues related to administrative operations of the University function and areas of concern for the function.
- Manages statistical and analytical information regarding office activities and areas of operational and administrative concern for the function.
- Leads in long-range planning for the office activities of a specific functional area.
- Interprets and administers various University and federal policies and regulations.
- Disseminates accurate and up-to-date information regarding areas of concern.
- Formulates and establishes policies regarding area’s function.
- Manages a staff of exempt and non-exempt employees.
- May perform other duties as assigned.
Required Education and Experience
Bachelor’s degree in a related field and 3 years of experience or equivalent combination of education and related experience.
Required Skill/Ability 1:
Advanced experience with admissions systems, preferably Slate.
Required Skill/Ability 2:
Experience in Banner or another student information system.
Required Skill/Ability 3:
Advanced MS Office, complex databases and spreadsheets.
Preferred Education, Experience and Skills:
Experience in data transfer processes within multiple databases, programming knowledge, especially SQL, XML, CSS, or HTML. Global orientation; experience working across countries and regions, and fluency in more than one language.
Weekend Hours Required?
Evening Hours Required?
Background Check Requirements
All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. Please visit www.yale.edu/hronline/careers/screening/faqs.html for additional information on the background check requirements and process.
The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.
Affirmative Action Statement:
Yale University considers applicants for employment without regard to, and does not discriminate on the basis of, an individual’s sex, race, color, religion, age, disability, status as a veteran, or national or ethnic origin; nor does Yale discriminate on the basis of sexual orientation or gender identity or expression. Title IX of the Education Amendments of 1972 protects people from sex discrimination in educational programs and activities at institutions that receive federal financial assistance. Questions regarding Title IX may be referred to the University’s Title IX Coordinator, at TitleIX@yale.edu, or to the U.S. Department of Education, Office for Civil Rights, 8th Floor, Five Post Office Square, Boston MA 02109-3921. Telephone: 617.289.0111, Fax: 617.289.0150, TDD: 800.877.8339, or Email: email@example.com.
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