Grants Program Manager
Incumbent will report to the Senior Finance Manager and meet regularly with supervisor to update and apprise of ongoing issues; manage a team of Portfolio & Grant Analysts providing grants management support to the Department including pre and post-award maintenance, reporting and metrics including hiring, training and performance management; develop resource allocation metrics and cross coverage plans; monitor ongoing performance/use of resources to minimize effort duplications; organize, direct and manage cross-coverage duties and workload staff; serve as backup to Pre and Post Award staff, when needed; provide training and professional development opportunities to staff; responsible for providing expert analytical and financial services, guidance and consultation to faculty and staff to optimize the Principal Investigator’s use of research funds and mitigate risk of non-compliance for all awards with an assigned portfolio; provide grant consultation to faculty to ensure consistent fiscal responsibility within each organizational unit; provide expert assistance and support to investigators and staff in the development of grant proposals and research contracts, including but not limited to budgeting and interpretation of sponsor terms and policies and University policies and procedures; provide faculty with budgetary financial guidance concerning the availability of funding for recruitment, appointments and reappointments, as well as for decisions on layoffs; provide detailed financial reports to Department leadership, PIs and grant agencies, as needed; review, recommend and implement standardized budget and financial management processes in order to achieve simplicity, speed and quality for Department; provide training to faculty and staff related to the sponsored award and grant management functions; develop, recommend and implement policies and procedures related to grant management in compliance with all University, NIH and federal and agency guidelines; serve as liaison and work with appropriate resources (OSP and other centralized University offices) to improve communication, financial reporting, and approval for faculty; represent the department on University committees pertaining to the grant award process, including development and implementation of policies and procedures; participate in the implementation of new or revised University financial policies and procedures; maintain knowledge of University finance and budgeting processes and applicable federal, state and university policies and procedures, and the activities of a designated portfolio to ensure effective budget control and financial management; manage and monitor all related compliance issues including effort reporting, certifications, labor and non-labor cost transfers, University audits and reviews; direct and implement solutions to problems that are routine to complex in nature and establish and implement consistent university-wide policies for department award administration.•Facilitate the transfer of grants to and from Yale from other institutions; facilitate compliance reviews at time of award to expedite award set up to ensure that key personnel are compliant with Conflict of Interest, Human Subject, Animal, Safety, HIPPA and other training mandates; develop and maintain database on department grant and contract funding; develop database on faculty grant support.
- Leads the identification and evaluation of potential funding sources, the submission of grants and contracts supporting the program.
- Responsible for disseminating and publishing all program information.
- Assists in developing and implementing strategic plans.
- Initiates, designs, and manages the compilation of program communications; identifies outreach potential, and promotes philanthropic and collaborative support of the program.
- Obtains grant funding through timely submission of well researched, well written and well-documented grant proposals.
- Maintains and implements a calendar of potential funding activities
- Utilizes appropriate University and sponsor electronic systems to effectively manage, submit and/or report sponsored projects activity.
- Assists in guiding and directing policy, procedure, and training of sponsored project activities.
- May perform other duties as assigned.
Required Education and Experience
Bachelor’s Degree and six years of related experience or an equivalent combination of education and related experience.
Required Skill/Ability 1:
Demonstrated positive attitude.
Required Skill/Ability 2:
Proven ability to handle sensitive information with absolute confidentiality.
Required Skill/Ability 3:
Proactive with strong sense of urgency to deadlines.
Required Skill/Ability 4:
Excellent ability to organize information and have an orientation to detail.
Required Skill/Ability 5:
Excels in fast-paced environment; ability to handle complex portfolios and conflicting deadlines.
Background Check Requirements
All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. Please visit www.yale.edu/hronline/careers/screening/faqs.html for additional information on the background check requirements and process.
The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.
Affirmative Action Statement:
Yale University considers applicants for employment without regard to, and does not discriminate on the basis of, an individual’s sex, race, color, religion, age, disability, status as a veteran, or national or ethnic origin; nor does Yale discriminate on the basis of sexual orientation or gender identity or expression. Title IX of the Education Amendments of 1972 protects people from sex discrimination in educational programs and activities at institutions that receive federal financial assistance. Questions regarding Title IX may be referred to the University’s Title IX Coordinator, at TitleIX@yale.edu, or to the U.S. Department of Education, Office for Civil Rights, 8th Floor, Five Post Office Square, Boston MA 02109-3921. Telephone: 617.289.0111, Fax: 617.289.0150, TDD: 800.877.8339, or Email: firstname.lastname@example.org.
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