Pennsylvania, United States
26 Jun 2020
End of advertisement period
26 Aug 2020
Contract Type
Full Time

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title
Coordinator B

Job Profile Title
Coordinator B

Job Description Summary

Serve as lead administrative staff person for large PhD training program. Work closely with faculty, students, applicants, and other administrative staff. Organize program functions and events, including admissions, advising and student support, curriculum, non-course training activities, aspects of training grants, program publicity, and program data. Supervise one part-time employee.

Job Description

The Neuroscience Graduate Group (NGG) is a well-established PhD program at the University of Pennsylvania, with approximately 125 students enrolled.  It is administered within the graduate division of Biomedical Graduate Studies (BGS) and is BGS' second largest group.  NGG's education and training activities are carried out by 190 faculty members, whose primary academic appointments are in the schools of Medicine (Perelman), Arts and Sciences, Engineering and Applied Science, Veterinary Medicine, Dental Medicine, Nursing, and Business (Wharton). 

The NGG Coordinator is the lead administrative staff person.  The NGG Coordinator works closely with the graduate group chair, the vice chair, and chairs of committees for admissions, advising, and curriculum. The NGG Coordinator also supervises a part-time academic coordinator.  The NGG Coordinator oversees all aspects of NGG administration, in coordination with the program faculty, the administrative coordinator, and the graduate division (BGS), including: student recruitment and admissions; student success including managing the peer mentoring process, working with students to determine various resources needed, and supporting overall student success; student training activities and records management; student advising, course registration, curriculum development, and course-information management; group-wide activities; graduate group information, and data analysis; program publicity and outreach. In addition to supervising the administrative coordinator, the NGG Coordinator oversees all aspects of the group's administrative operations, including management of the office budgets and space.

The NGG Coordinator provides key administrative support for four NIH T32s (training grants) that support NGG students: 

  • JSPTPN, PIs: Gold and Ma
  • Vision, PIs: Contreras and Bennett
  • Translational Addiction Research Fellowship, PI: Childress
  • Auditory, PIs: Cohen and Balasubramanian 

The NGG Coordinator interacts extensively with prospective and actual applicants, students, faculty, and administrators in other offices throughout campus. The NGG Coordinator works closely with the BGS Administrative Director and other BGS staff members, as well as members of the BGS finance office.

The NGG Coordinator takes a primary role in supporting the mental health and well-being of our students. This role is particularly important because it differs from, and complements, the support provided by the University (e.g., Counseling and Psychological Services) and NGG faculty (e.g., academic advising), by providing a point person for day-to-day wellness-related issues.


Bachelor's Degree with 3-5 years of related experience or equivalent combination of education and experience is required

Working Conditions

Office, library, computer room

Physical Effort

Typically sitting at a desk or table

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
Perelman School of Medicine

Pay Range
$42,953.00 - $77,315.00

Affirmative Action Statement 

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements 

Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

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