Research Administrator 2

California, United States
25 Jun 2020
End of advertisement period
23 Sep 2020
Contract Type
Full Time

The Department of Cardiothoracic Surgery at Stanford University Medical Center takes pride in the rich tradition of excellence and pioneering firsts that have made it one of the top cardiac and thoracic programs in the nation. Our long and distinguished legacy of research dates back to the late 1950s — our most notable triumphs being the first adult human heart transplant in the United States, the world's first successful adult human combined heart-lung transplant, the first successful use of a ventricular device as a bridge to transplantation, the first thoracic aortic stent graft, and the development of the first integrated platform for minimally invasive heart surgery.

Department of Cardiothoracic Surgery is seeking a Research Administrator 2.

Duties will include developing and negotiating industry budgets, creating tools for tracking and reconciling study expenses and performing post-award activities for the grants and industry sponsored trials.  This will include establishing and approving account set-up in the financial system, preparing interim and quarterly financial reports for review  and certification with faculty and research staff, invoicing sponsors for expenditures using CRISP (Clinical Research Invoicing System for Participants), preparing individualized study trackers so that the research staff can document account expenditures, balances and payments, analyzing financial data and processes, closing out accounts, update databases and fulfill sponsor’s financial reporting requirements per the terms and conditions of the agreement, as well as the University and hospital policies, and federal regulations and requirements.  These study specific trackers will be used by the research staff to track effort and expenses.

The Research Administrator 2 will oversee and manage the timely processing of labor distribution for the CT Surgery staff.  This position will also assist with processing amendments for ongoing studies, perform budget checks for new studies, as well as generate purchase requisitions and reimbursements and journal entries for CT Surgery.

* - Other duties may also be assigned


Bachelor's degree and three years of job related experience, or combination of education and experience.


  • Basic knowledge of governmental regulations.
  • Ability to understand, interpret, and communicate policies and procedures.
  • Excellent oral, written, and communication skills.
  • Excellent analytical skills; demonstrated proficiency in Excel and web-based tools.
  • Strong accounting skills; knowledge of accounting principles.
  • Ability to complete Cardinal Curriculum I and II within first year in role.
  • Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting.
  • Knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.
  • Competency in project management.
  • Extreme attention to detail.
  • Ability to work well independently, but also to seek or offer assistance when needed.
  • Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project.
  • Excellent time management and organizational skills. 


  • Cardinal Curriculum I and II must be completed to remain in this position.
  • Certified Accountant or Auditor or similar credential desired.


  • Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds.
  • Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts.
  • Rarely lift, carry, push and pull objects weighing 11-20 pounds.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,

Additional Information

  • Schedule: Full-time
  • Job Code: 4482
  • Employee Status: Regular
  • Grade: G
  • Department URL:
  • Requisition ID: 85820

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