Administrative Assistant II

Massachusetts, United States
25 Jun 2020
End of advertisement period
25 Aug 2020
Contract Type
Full Time

Working at MIT offers opportunities, an environment, a culture – and benefits – that just aren’t found together anywhere else. If you’re curious, motivated, want to be part of a unique community, and help shape the future – then take a look at this opportunity.

ADMINISTRATIVE ASSISTANT IITechnology Licensing Office (TLO), to join the Intellectual Property (IP) and Financial Department, reporting to the assistant director of IP and assistant director of finance.  Will manage intellectual property for MIT, handle scanning and filing of all financial documents, and assist with monthly billing process to licensees. Responsibilities include scanning into ImageSilo and filing legal bills, royalty reports, department residual reports, case royalty distribution reports, and all other finance documents; data entry in the TLO patent database and inspecting and correcting data to ensure data integrity; processing large quantities of patent-related documents such as patent applications and inventor assignments, scanning and filing these patent related documents within the TLO’s electronic and hard copy filing system; finding requested prior art documents; running patent prosecution reports; sending signature documents; assisting paralegals; and participating in special projects as needed. The work will involve interacting with TLO staff and the MIT community at large.

Job Requirements

REQUIRED at least three years’ related experience; excellent communication, interpersonal, organizational, and problem-solving skills; initiative; attention to detail and accuracy; and strong computer skills that includes knowledge of Word, Excel, and Outlook.  Must be able to multitask with a high level of productivity despite interruptions and competing demands, work both independently with minimal supervision and as part of a team, interact effectively with a diverse group of people. 

PREFERRED: a bachelor’s degree and willingness to learn and assume additional responsibilities. Job #18792-5

MIT is an equal employment opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, or national or ethnic origin.

MIT considers equivalent combinations of experience and education for certain jobs. All candidates who believe they possess equivalent experience and education are encouraged to apply.

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