Administrative Assistant 2

Massachusetts, United States
25 Jun 2020
End of advertisement period
25 Aug 2020
Contract Type
Full Time

Working at MIT offers opportunities, an environment, a culture – and benefits – that just aren’t found together anywhere else. If you’re curious, motivated, want to be part of a unique community, and help shape the future – then take a look at this opportunity.

ADMINISTRATIVE ASSISTANT 2Anthropology Program, to perform complex and diverse financial and administrative duties, including general administrative support for ten full-time faculty members. Will prepare and process travel expense reports and reimbursements; independently communicate with companies who require purchase orders, work within established budgets, reconcile monthly accounting statements, investigating discrepancies when they occur; create and maintain financial filing systems; submit journal vouchers; analyze spending trends and provide recommendations for adjustments; monitor and purchase office supplies, equipment, books, and teaching-related materials, independently selecting MIT and outside vendors; track and validate deliveries; reconcile and upload packaging documentation; coordinate travel for faculty, visitors, and students; order audio/visual equipment, place refreshment orders, contact venues to acquire space on and off campus, and occasionally design event flyers or create invitations; edit department website; coordinate departmental social media, liaising with MIT News Office when appropriate; coordinate mass mailings and distribute and process departmental mail; assist senior administrative assistant with delivery of tenure/promotion case materials; assist with coordinating program events and seminar series as needed; anticipate and initiate actions regarding daily office operations; research and gather information for complex projects, including those related to the Visiting Committee; supervise a student assistant with clerical tasks; and perform other duties as requested.  Will report to the administrative officer.

Job Requirements

REQUIRED:  at least three years’ administrative, office, or related experience; excellent organizational and communication skills; attention to detail; overall proficiency with computers, including experience with Microsoft Office; and discretion and good judgment with confidential information/issues.  

PREFERRED: familiarity with SAP and SAPweb, MIT experience, and a bachelor’s degree. Job #18776-5

MIT is an equal employment opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, or national or ethnic origin.

MIT considers equivalent combinations of experience and education for certain jobs. All candidates who believe they possess equivalent experience and education are encouraged to apply.

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