Grants Coordinator A/B

Pennsylvania, United States
23 Jun 2020
End of advertisement period
23 Aug 2020
Contract Type
Full Time

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Job Description Summary

The Perelman School of Medicine at the University of Pennsylvania is the oldest and one of the finest medical schools in the United States. Penn is rich in tradition and heritage and at the same time consistently at the forefront of new developments and innovations in medical education and research. Since its founding in 1765 the School has been a strong presence in the community and prides itself on educating the leaders of tomorrow in patient care, biomedical research, and medical education.

Job Description

Reporting to a Grants Manager, within the Department of Neurology, this position, along with a second grants coordinator (GC), will be primarily responsible for providing excellent customer service to the Department's research faculty and staff while providing a large variety of tasks.  Duties will begin with taking full ownership of purchasing/reimbursement needs within the department including purchasing, non-PO processing, PCard usage, the creation of subcontractor PO's, and payment of subcontractor invoices while meeting University, PSOM, and other regulatory policies.  The GC will be expected to further develop their grants related skills to where they are independently initiating RIS submissions for new subcontracts, creating tracking spreadsheets for subcontractor invoices, ensuring invoices are accurate and timely, and that payments to our subcontracts are processed quickly and in accordance with OMB, University, and PSOM policies.   Regular reporting of subcontractor status to Grants Managers will be required.  This position will also be responsible for the creation and tracking of various grants related documents and for monitoring suspense accounts and completing journal entries. This position reports to the Grants Manager within the department and has a dotted reporting line to the PSOM Office of Research Support Services.

The Grants Coordinator B will also have 2-4 years of experience in research administration and in addition to the above duties. The Grants Coordinator B may assist in submitting grant proposals and/or completing portfolio reviews for junior faculty.


Grants Coordinator A

Associate's degree and 2 to 3 years of experience or an equivalent combination of education and experience required.

Grants Coordinator B

Bachelor's degree and 2 to 4 years of experience or and equivalent combination of education and experience required.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Perelman School of Medicine

Pay Range

$36,401.00 - $65,521.00

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements

Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

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