Manager, Administrative Operations

Pennsylvania, United States
22 Jun 2020
End of advertisement period
22 Aug 2020
Contract Type
Full Time

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Job Profile Title

Manager D

Job Description Summary

Job Description

The Gene Therapy Program (GTP) is entering a new era of unprecedented opportunity with the great potential to reshape the face of medicine as we know it. Our discoveries have set the stage for successful treatments and possibly even cures for devastating genetic diseases. We are currently looking to hire a Manager, Administrative Operations to play a vital role in managing administrative objectives such as operations, personnel management, and logistics for the Gene Therapy Program. As the Manger, Administrative Operations, you will support a culture of high performance by conducting advanced, diversified, and confidential duties requiring broad and comprehensive experience, skills, and knowledge. You will manage and execute operations activities: vendor management & accounts procurement, inventory management, systems management & process improvement, triage & coordinate basic IT support, building relations, and resource management. In these capacities, you will act the chief collaborator for the satellite site while providing continued collaboration and support for the main site. You will supervise 2 Executive Assistants and a Lead, Administrative Coordinator, providing mentorship, guidance, sharing best practices and modeling professional behaviors. You will identify and eliminate bottlenecks in the administrative team's operational patterns, allowing the team to function at optimal efficiency. You will provide oversight and management of high-volume and complex meeting and travel schedules, coordinating travel arrangements, process expense forms and reconcile accounts related to travel with full responsibility and accountability for access, triage, priorities, etc.

A Bachelor’s Degree and 5 years to 7 years of experience or equivalent combination of education and experience is required.

Position contingent on funding

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Perelman School of Medicine

Pay Range

$59,703.00 - $113,435.00

Affirmative Action Statement 

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements 

Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

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