University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Job Description Summary

Administrative and Financial Officer

The Administration & Financial Officer is responsible for oversight and management of administrative and financial activities of the Department of Neurology. This includes responsibility for establishing and monitoring administrative policy and infrastructure; oversee payroll and effort reporting for all University personnel within the Department; providing leadership, professional development, and supervision to all staff, including training, mentorship and compliance oversight of research. The position is responsible for all budgets and financial transactions processed within the Departments. This person will have full responsibility for the administration of research-related funds, gift and endowment funds, discretionary, start-ups and recruitments, and operating funds within Neurology. Financial responsibilities include financial modeling, forecasting, budgeting, cost analysis, and report preparation across all fund groups. Collaborate with Director of Finance on financial analyses and projections associated with faculty productivity, compensation and incentive programs.

The Administration & Financial Officer reports to the Chief Operating Officer, Department of Neurology and will work collaboratively with Director of Finance. Namely, the Administration & Financial Officer will have accountability of managing the pre-award and post-award processes for all grants, and direct supervision for grants and business office staff. This position will work directly with faculty, and administrators to monitor and ensure compliance and efficiency of grant activity, fiscal resources and controls. The Administration & Financial Officer will be proficient in all electronic systems (PD, PennERA, Ben Financials, Workday and Business Objects/Data Warehouse, etc.. ) as well as utilizing reporting tools to develop and maintain metrics to enhance grant management.

Job Description

Administrative and Financial Officer

The Administration & Financial Officer is responsible for oversight and management of administrative and financial activities of the Department of Neurology. This includes responsibility for establishing and monitoring administrative policy and infrastructure; oversee payroll and effort reporting for all University personnel within the Department; providing leadership, professional development, and supervision to all staff, including training, mentorship and compliance oversight of research. The position is responsible for all budgets and financial transactions processed within the Departments. This person will have full responsibility for the administration of research-related funds, gift and endowment funds, discretionary, start-ups and recruitments, and operating funds within Neurology.  Financial responsibilities include financial modeling, forecasting, budgeting, cost analysis, and report preparation across all fund groups. Collaborate with Director of Finance on financial analyses and projections associated with faculty productivity, compensation and incentive programs.  

The Administration & Financial Officer reports to the Chief Operating Officer, Department of Neurology and will work collaboratively with Director of Finance.  Namely, the Administration & Financial Officer will have accountability of managing the pre-award and post-award processes for all grants, and direct supervision for grants and business office staff.  This position will work directly with faculty, and administrators to monitor and ensure compliance and efficiency of grant activity, fiscal resources and controls. The Administration & Financial Officer will be proficient in all electronic systems (PD, PennERA, Ben Financials, Workday and Business Objects/Data Warehouse, etc.. ) as well as utilizing reporting tools to develop and maintain metrics to enhance grant management. 

Bachelor Degree in Business Administration, Accounting, Public Health or related field and 5-7 years' experience in an academic setting, with significant management responsibilities or equivalent combination of education and experience required.  Experience with and knowledge of contracts, pre and post grants administration practices. Thorough knowledge of applicable federal, state and local laws, regulations and policies. Management experience in a corporate or university setting. Demonstrated strong interpersonal skills to deal effectively and tactfully with people at all levels. Demonstrated ability to communicate effectively, both verbally and in writing.' Excellent organizational and computer skills, including word processing and spreadsheet applications.   Demonstrated ability to exercise discretion in handling confidential and sensitive information.  Ability to prioritize and juggle multiple projects simultaneously.  Demonstrated proficiency with Hyperion budget tool and PENNWorks required. Must have thorough understanding of University and PSOM processes and deadlines, including annual budget process, sponsored programs budget process, HR and payroll systems, Concur.  Meticulous attention to detail.

Position is contingent on funding.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Perelman School of Medicine

Pay Range

$72,837.00 - $138,391.00

Affirmative Action Statement 

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements 

Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.