Administrative Assistant B

Location
Pennsylvania, United States
Posted
17 Jun 2020
End of advertisement period
17 Aug 2020
Ref
JR00015398
Contract Type
Permanent
Hours
Full Time

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Job Description Summary

Under limited supervision, this position provides secretarial, administrative and other programmatic support to managers, employees, students and office visitors by handling a variety of administrative and clerical tasks in order to ensure that all interactions between the organization and others are positive and productive. The ability to multi-task, while maintaining complex schedules and managing administrative support, is essential in this position. Work autonomously in a team based environment to provide effective support in projects and programs with multiple priorities.

Job Description

The central focus of this position is to provide, under limited supervision, administrative support for four Professors (two Junior Faculty) and the operations of the Department of Cancer Biology. Time and additional administrative personnel permitting, position may provide or manage administrative support to other PIs or staff members of the department.  Administrative duties include, but are not limited to providing administrative support for the faculty (including travel, meeting scheduling and reimbursements, laboratory and office operations, submitting PO’s for laboratory supplies and managing office needs), and departmental operations. Exercises discretion in handling, storing and discussing confidential information. Prepares materials and proofreads documents for graphic presentations and manuscripts for publication in scientific journals.  Maintains a computer database of records and; performs data entry; and is responsible for reviewing the accuracy and integrity of the system. Manages and maintains complex filing systems, types and edits correspondence and other documents; answers telephones; sorts mail. Works closely with PI, supervisor, and business office to coordinate the submission of large program projects and grants.

Qualifications

H.S. Diploma or GED Required, with 3-5 years of related experience or equivalent combination of education and experience.

Working Conditions
Office, Library, Computer Room

Physical Effort
Typically sitting at a desk or table

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
Perelman School of Medicine

Pay Range
$17.58 - $31.65

Affirmative Action Statement 

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements

Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

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