Grants Manager A/B

Pennsylvania, United States
17 Jun 2020
End of advertisement period
17 Aug 2020
Contract Type
Full Time

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Job Description Summary

The Special Operations Unit is an innovative group consisting of specialized Grants Managers that are utilized, on an as-needed basis, to provide support throughout the various Divisions within the Department of Medicine. Specialized support includes multi-divisional project management (including training grants, program projects, clinical trials, and projects with multiple subcontracts), onboarding support and training for new employees, and pre-award support in budget and proposal development.

Job Description

In this role, the Grants Manager will serve as Co-Lead on a Departmental Development Task Force to enhance training and educational procedures focused on effective grants management. The Grants Manager will manage pre-and post-award activities for a diverse sponsor portfolio within the Special Operations Unit in the Department of Medicine as well as oversee a designated cohort of administrative staff including junior grants managers, grants coordinators, and financial coordinators. The Grants Manager will manage post-award activities, including account setup, and monitor/ review all sponsored projects expenditures including fund projections. They will monitor and enforce compliance with sponsor guidelines and OMB Uniform Guidance, meet with principal investigators to discuss and advise them on financial issues related to their portfolios, maintain salary grids and work with payroll coordinator to ensure faculty and staff are paid correctly and assist in the preparation of effort reports. They will also participate in specific projects, including the annual budget submission and the development and implementation of standard operating procedures throughout DOM.

Grants Manager B:

The Grants Manager B will work more independently and actively participate in specific projects, including the annual budget submission. The Grants Manager B will work on the more complicated grants including training grants and program project with multiple sub-contracts Moreover, it is expected that the Grants Manager B candidate will have a greater grants management experience than the Grants Manager A candidate, such that s/he can make greater contributions, including engaging in financial analysis.

The grants manager will report to the Director of Research Administration for the Department of Medicine; have an indirect reporting relationship on an as-needed basis with multiple DOM Divisions; and the PSOM Office of Research Support Services


  • Grants Manager A - Bachelor's Degree and 3 to 5 years of experience or an equivalent combination of education and experience.
  • Grants Manager B- Bachelor's Degree and 5 to 7 years of experience or an equivalent combination of education and experience.

The candidate will possess strong organizational, leadership, data management, and documentation skills, is attentive to detail and strives for accurate results, has the ability to work both independently and cooperatively, and demonstrates excellent interpersonal skills. He/She will also effectively manage their own time while overseeing and prioritizing tasks for junior colleagues and be able to translate intricate processes to assist the overall grants management education of the Department.

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
Perelman School of Medicine

Pay Range
$50,684.00 - $91,232.00

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements

Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

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