Assistant Director for Administration

Massachusetts, United States
17 Jun 2020
End of advertisement period
17 Aug 2020
Contract Type
Full Time

Working at MIT offers opportunities, an environment, a culture – and benefits – that just aren’t found together anywhere else. If you’re curious, motivated, want to be part of a unique community, and help shape the future – then take a look at this opportunity.

ASSISTANT DIRECTOR FOR ADMINISTRATIONHaystack Observatory, to work in concert with the director, associate director, assistant directors, and staff to orchestrate, implement, and oversee human resources, administrative, fiscal, and operational management. Will provide administrative oversight of headquarters’ staff; prepare annual reports in consultation with director; prepare and present annual budget; manage the preparation of annual allocation rate proposal; oversee HR function, i.e., policy interpretation/administration, employee relations, job classifications, salary reviews, rewards and recognition programs, staff development, recruitment, and orientation; provide leadership/direction for financial operations, including financial planning, budget analysis, operational and financial performance metrics, and business and strategic plans; and develop and maintain current and long-range financial plans to reflect Haystack’s strategic goals and mission.

Job Requirements

REQUIRED: B.A./B.S. in business or similar analytical area; at least ten years’ leadership experience in an administrative, executive, or management position; ability to foster teamwork/building; experience supervising individuals and multiservice teams; excellent problem-solving, project management, analytical, interpersonal, and oral and written communication skills; discretion and judgment with confidential information/issues; ability to manage multiple competing priorities and meet deadlines; demonstrated knowledge of financial and research administration, preferably in an academic/research environment with federal sponsors; experience with federal rules and regulations on the administration of federal awards; data orientation; facility for integrating new concepts, practices, and emerging technologies into strategic planning and new business methods; advanced Excel, Word, and PowerPoint skills; knowledge of SAP or similar accounting package; relational database skills; and experience with BrioQuery and/or Cognos. 

PREFERREDmaster’s degree, MIT experience, ability and desire to learn the basics of Haystack’s research fields, and complete facility with current financial and HR information systems.  Job #18773-11

Haystack is located in Westford, MA.

MIT is an equal employment opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, or national or ethnic origin.

MIT considers equivalent combinations of experience and education for certain jobs. All candidates who believe they possess equivalent experience and education are encouraged to apply.