University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Job Description Summary

The Perelman School of Medicine at the University of Pennsylvania is the oldest and one of the finest medical schools in the United States. Penn is rich in tradition and heritage and at the same time consistently at the forefront of new developments and innovations in medical education and research. Since its founding in 1765 the School has been a strong presence in the community and prides itself on educating the leaders of tomorrow in patient care, biomedical research, and medical education. http://www.med.upenn.edu/

Job Description

Under general direction of the Manager of Administration and Finance this position is responsible for all pre-award proposals (new, resubmissions and noncompeting entry into the PD, SOMERA and sponsor systems). Enter all agreements for the Research Inventory System (RIS) for the Manager of Administration and Finance s approval. Prepare budgets with Administrator and PI s; Update biosketches and other support. Work with subcontractors for all grant submissions. This position works directly with Admin and Finance Manager. The duties include specific processing of all required procedures from pre award submission, reviewing AIS for accuracy along with any corrections; Set- up of all subcontracts and awarded accounts working closely with the Manager of Administration and Finance for all approvals. Maintain an accurate file system

Work with Administrative manager to set up new awarded projects with revised budgets. Update yearly budgets in financial systems with set up of all new budget journals, reallocation journals, and budget reduction journals. Work with Admin and Finance manager and PI s for accurate budget forecasting for all proposals; Review all personnel grant effort with Manager of Administration and Finance. Support post award staff and administrator with financial reporting and closeout. Position reports to the Admin and Finance Manager with a dotted reporting line to PSOM Office of Research Support Services.

Qualifications

BA/BS degree with 2 to 4 years of experience or equivalent combination of education and experience required. Background knowledge on NIH grant proposals preferred. Successful candidate must be highly motivated, attentive to details, ability to work in a team setting, multi-task with a strong work ethic; prefer a candidate with awareness of grant submission coordination either with pre award or post award within a research setting; Skills required are strong computer skills, with working knowledge of computer software such as Excel or Access, familiar with Ben Financial, and Business Objects or similar financial software. Position contingent upon continued funding.

Working Conditions

Office, library, computer room

Physical Effort

Typically sitting at a desk or table

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Perelman School of Medicine

Pay Range

$42,953.00 - $77,315.00

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements

Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.