University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Job Description Summary

Job Description

The Academic Coordinator will be responsible for the coordination for all faculty affairs in the Division of General Internal Medicine. The position will support the Associate Director with faculty recruitment, appointments, reappointments, promotions, credentialing, onboarding and reduction in duties and extensions. He/she will serve as a resource for the Division Chief, faculty, and business administrators regarding faculty affairs. This position will also maintain the division website.

Duties will include: Coordinate reappointment and promotion process for all existing faculty. This includes timely preparation of all required dossier materials for the DOM, tracking all upcoming reappointments, and working with division leadership to determine upcoming promotions. Coordinate the recruitment of new faculty including scheduling and coordination of search committee meetings, arranging lodging for all candidates, scheduling and coordinating faculty visits. Research, Ambulatory, Hospitalist, Hospitalist Scholars and the occasional specialty searches. Coordinate the faculty appointment process for all new faculty including but not limited to posting of jobs description in reputable journals, complete national and limited search requirements, complete academic appointment dossier and AA form for candidate, create a LAWSON account, create new online profiles for new faculty, and arrange for headshots, mail offer letters, and coordinate faculty onboarding and credentialing. Maintain updates on division website and support web-based projects. Coordinate credentialing and malpractice processes for all clinical faculty, including any moonlighters. Process all reductions in duties and extensions for faculty. Coordinate yearly faculty orientation – including but not limited to: create agenda, set dates, send meeting requests, gather documentation for folders, work with faculty to make sure presentations are ready, set up room and AV, order food.

The ideal candidate will have experience in faculty affairs and/or experience at Penn. We are looking for someone that has established processes for organization, a customer service mindset, and attention to detail. 

The minimum of a High School diploma and 5 years of experience or an equivalent combination of education and experience required. College degree or coursework is a plus. The ideal candidate will have experience in faculty affairs and/or experience at Penn. We are looking for someone that has established processes for organization, a customer service mindset, and attention to detail. 

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Perelman School of Medicine

Pay Range

$20.00 - $36.00

Affirmative Action Statement 

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements 

Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.