The Division of Immunology & Rheumatology is seeking a Finance and Grants Management Specialist (Accountant 2) to perform a variety of regular and recurring professional accounting functions involving fiscal interpretation and analysis, reconciliations, and reviews of multiple accounts and transactions as well as manage the post award activities on grants, contracts, program projects, and federal grants, both routine and complex. The Finance and Grants Management Specialist will report to the Division Manager and work closely with faculty as well as administrative and clinical research staff to ensure smooth management of projects.

In this role, you will:

• Analyze transactions and information to summarize current financial position at the unit or organization-wide level. Construct and assemble data for decision making; develop conclusions, and present high-level summary of recommendations.
• Serves as Division liaison between the PIs and funding agencies/trial sponsors, the Research Management Group (RMG), the Office of Sponsored Research (OSR), and other entities as necessary for the independent management and financial oversight of complex portfolio of research grants, contracts, clinical trials, and related gifts and designated funds.  Collaborate with Office of Sponsored Research to ensure awards are set up properly and cost-sharing requirements are fulfilled; initiate cost transfers.  Approves all expenses for assigned faculty portfolio PTAs.
• Develop, prepare, revise, and finalize project budgets, and provide budget justification; obtain cost sharing commitment and support. Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries; advise of new regulations.
• Manage contract closeout process and audit inquiries; submit final reports and certificate.
• Capture, track, and report revenue and expenses; determine appropriate procedures for accounting record preparation, research of transactions and reporting. Oversee, reconcile, and resolve problems relative to complicated accounts.  Run revenue and expenditure reports on a regular basis to ensure funds are being spent in accordance to sponsor, donor, and Stanford policies and procedures.
• Run and analyze financial reports, often from multiple systems; prepare management information reports.
• Contribute to unit and organization strategy; assist in the development of change management plans and materials as needed. Participate as a member of a project team; support new initiatives. Make decisions determining approach to managing and completing processes.
• May act as a lead, train, coach, and review the work of other staff, as needed. Contribute primarily through applying individual expertise.

*-Other duties may also be assigned, not all unique aspects of this job are covered by this job posting. A full job description will be shared during the interview process.

To be successful in this role, you will bring:

• Bachelor's degree plus four years of applicable experience, or combination of education and relevant work experience.
• Intermediate proficiency in business applications, such as Microsoft Office; intermediate Excel skills.
• Demonstrated knowledge of and experience with accounting systems and the internet; computer literacy.
• Understanding of and ability to apply accounting skills and concepts.
• Knowledge of Generally Accepted Accounting Principles.
• Demonstrated communication skills, including the ability to clearly and effectively communicate information to internal audiences and client groups.
• Demonstrated project management skills and ability to contribute as part of a project team.

In addition, preferred requirements include:

• 2 or more years of experience as an Accountant 1 or Financial Analyst 1.
• Experience with current Stanford financial systems (i.e. ReportMart3, OBI, SeRa, etc).
• Knowledge of RMG and OSR processes.

Physical Requirements*:

• Constantly perform desk-based computer tasks.
• Frequently sit, sort, file paperwork or parts, grasp lightly, and use fine manipulation, lift, carry, push and pull objects that weigh 10 pounds or less.
• Occasionally write by hand, twist, bend, stoop and squat.
• Rarely stand, walk, reach or work above shoulders and use a telephone.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Working Conditions:

• May work extended hours during peak business cycles.

Work Standards:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

• Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
• A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
• A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
• Discovery and fun. Stroll through historic sculptures, trails, and museums.
• Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law

Additional Information

Schedule: Full-time
Job Code: 4442
Employee Status: Regular
Grade: H
Requisition ID: 86737