Grants Manager B

Pennsylvania, United States
12 Jun 2020
End of advertisement period
12 Aug 2020
Contract Type
Full Time

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Job Description Summary

The Perelman School of Medicine at the University of Pennsylvania is the oldest and one of the finest medical schools in the United States. Penn is rich in tradition and heritage and at the same time consistently at the forefront of new developments and innovations in medical education and research. Since its founding in 1765 the School has been a strong presence in the community and prides itself on educating the leaders of tomorrow in patient care, biomedical research, and medical education.

Job Description

The Grants Manager B for the Division of General Internal Medicine provides research administration and financial management support to Division investigators. This includes managing proposal development, budget development and related pre-award activities for a diverse sponsor portfolio. Pre-award work will consist of assisting PIs in writing/gathering the necessary pieces for the grant submission including but not limited to: facilities, drafting letters of support, budgets, drafting budget justifications for the PI, maintain and update resource pages and biosketches, and maintain and update other support pages. Managing post award activities includes account setup, monitoring and review of all sponsored projects expenditures- including fund projections, recommending/implementing corrective actions as needed to ensure timely and accurate grant closeouts, and running monthly grant reports. The Grants Manager will monitor and enforce compliance with sponsor guidelines, OMB Uniform Guidance, and school and university policies, and meet with principal investigators to discuss and advise them on financial issues related to their portfolios. This individual will also work on the more complicated grants, including training grants and program projects with multiple sub-contracts. The Grants Manager B will also work independently and actively participate in specific projects, including the annual PSOM budget submission.

The Grants Manager B reports to the Administrative Financial Officer within DGIM; will have an indirect reporting relationship on an as needed basis with the Division Administrator; and also will work closely with the Associate Director.

The typical salary range for this position is: $59,703 – $86,569.


Bachelor's Degree with 5-7 years of related experience or equivalent combination of education and experience is required. Experience in grant and contract administration is required. Master’s degree preferred.
Experience with NIH and other federal granting agencies is required. Proficiency with Microsoft Excel, Adobe, and Business Objects. Excellent critical thinking, analytical, verbal and written communication is required. Working knowledge of Uniform Guidance is required. Ability to apply solid organizational and time management skills to a very deadline driven environment. Demonstrated competency in the ability to multi-task in a competing priority work load is required. Familiarity with UPENN sponsored research policies and related financial system is preferred. The candidate will possess strong organizational, data management and documentation skills, is attentive to detail and strives for accurate results, has the ability to work both independently and cooperatively, and demonstrates excellent interpersonal skills. Ability to maintain confidentiality with respect to highly sensitive data required.

Working Conditions
Office, library, computer room

Physical Effort
Typically sitting at a desk or table

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
Perelman School of Medicine

Pay Range
$59,703.00 - $113,435.00

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements

Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

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