Grant Manager A/G and C Financial Admin

Pennsylvania, United States
12 Jun 2020
End of advertisement period
12 Aug 2020
Contract Type
Full Time

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Job Profile Title
Grants Manager A

Job Description Summary

Primary purpose of this role is to support the research activities of a specific School/Center. Under limited supervision, this position will manage the sponsored program funds from pre-award through post-award while working with Principal Investigators on proposal development, budget development and related pre-award requirements and submission for a diverse sponsor portfolio. The individual will also manage the post-award processes including monitoring and review of all charges, reconciliation of accounts, and preparation of monthly financial reports for Principal Investigators. Consults with research faculty in the preparation of sponsored project budget and proposals; review proposals for compliance with sponsor and University policies and ensure Regulatory Affairs requirements are satisfied and that Conflict of Interest statements are submitted when required. Provides full accounting services, reconciling budgets, processing payroll, financial reporting; monitors grant expenditures for compliance with sponsor regulations and guidelines.

Job Description

Under limited supervision, provides sponsored project administration support for assigned departments including but not limited to Account information Sheets (AIS’s) for accuracy which includes sponsored restrictions, subcontracts, and notifying AIS Prob if corrections are needed. Determining and requesting advanced accounts or account continuations as applicable. May include collecting and organizing data for the RPPR process. Provides financial administration services to Principal Investigators including but not limited responding to sponsor communications regarding expenditure rates, preparing and distributing monthly financial reports, reviewing and monitoring and adjusting sponsored project activity such as payroll, Pcard, PO’s, supplies, cost transfers, billing, deliverables, re-budgeting, and carryovers, overspending and under-spending. Performs departmental sponsored project closeout reviews, ensures documentation to support expenditures are maintained in records, coordinates with PSOM/ other school and ORS staff to review expired sponsored project funds and initiate the financial closeout and disabling process including finalizing expenditures, closing PO’s, performing charge-backs, and adjusting operating budgets. Under limited supervision of ORS, performs central level general ledger reviews and reconciliations for assigned departments; prepares and certifies financial reports and billings to sponsoring agency; provides business administrators with central office grant and contract advice. Tests for accuracy, completeness and compliance with federal guidelines and/or other contractual agreements.

Assist with monthly variance analysis and reconciliation reviews Perform additional duties as assignedfor assigned departments.

Prepares and maintains financial reconciliations as required.

Working Conditions: Office and Library, computer room
Physical Effort: Typically sitting at desk or computer table


  • Bachelor's degree in accounting or other business field and 3-5 years of experience or equivalent combination of education and experience is required.
  • Experience in general and sponsored project accounting practices are required.
  • Post Award Financial Administration experience preferred
  • Strong excel skills are required.
  • Strong organization skills preferred
  • Experience with BEN Financials, WorkDay, Business Objects, Federal and non-federal sponsors, and University guidelines/policies is strongly preferred.
  • Excellent interpersonal and communications skills are required.
  • Ability to work independently, under the pressure of deadlines, demonstrate attention to detail and a proactive work style.

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
Division of Finance

Pay Range
$50,684.00 - $91,232.00

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements

Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

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