Grants Manager A/B

Pennsylvania, United States
12 Jun 2020
End of advertisement period
12 Aug 2020
Contract Type
Full Time

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Job Description Summary

The Perelman School of Medicine at the University of Pennsylvania is the oldest and one of the finest medical schools in the United States. Penn is rich in tradition and heritage and at the same time consistently at the forefront of new developments and innovations in medical education and research. Since its founding in 1765 the School has been a strong presence in the community and prides itself on educating the leaders of tomorrow in patient care, biomedical research, and medical education.

Job Description

The Special Operations Unit is an innovative group consisting of specialized Grants Managers that are utilized, on an as needed basis, to provide support throughout the various Divisions within the Department of Medicine (DOM). Specialized support includes multi-divisional project management (including training grants, program projects, clinical trials, and projects with multiple subcontracts), onboarding support and training for new employees, and pre-award support in budget and proposal development.

In this role, the Senior Grants Manager will serve as Co-Lead on a Departmental Development Task Force to enhance training and educational procedures focused on effective grants management. The Sr. Grants Manager will manage pre and post-award activities for a diverse sponsor portfolio within the Special Operations Unit in the Department of Medicine as well as oversee a designated cohort of administrative staff including junior grants managers, grants coordinators, and financial coordinators.

The Grants Manager will manage post award activities, including account setup, and monitor/ review all sponsored projects expenditures including fund projections. They will monitor and enforce compliance with sponsor guidelines and OMB Uniform Guidance, meet with principal investigators to discuss and advise them on financial issues related to their portfolios, maintain salary grids and work with payroll coordinator to ensure faculty and staff are paid correctly, and assist in the preparation of effort reports. They will also participate in specific projects, including the annual budget submission and the development and implementation of standard operating procedures throughout DOM. Reports to the senior administrator within department and has a dotted reporting line to the PSOM Office of Research Support Services.

The candidate will possess strong organizational, leadership, data management and documentation skills, is attentive to detail and strives for accurate results, has the ability to work both independently and cooperatively, and demonstrates excellent interpersonal skills. He/She will also effectively manage their own time while overseeing and prioritizing tasks for junior colleagues and be able to translate intricate processes to assist the overall grants management education of the Department.


Grants Manager A:

Bachelor's degree and 3 years to 5 years of experience or an equivalent combination of education and experience required. Experience with NIH and other federal granting agencies is required. Proficiency with Microsoft Excel, Adobe, and Business Objects. Excellent critical thinking, analytical, verbal and written communication is required. Working knowledge of Uniform Guidance is required. Ability to apply solid organizational and time management skills to a deadline drive, multiple priority work environment is required. Familiarity with UPENN sponsored research policies and related financial system is preferred.

Grants Manager B:

Same as Grants Manager A with 5 to 7 years of grant and contract administration experience or an equivalent combination of education and experience. Master's degree preferred.

Both positions:

The candidate will possess strong organizational, data management and documentation skills, is attentive to detail and strives for accurate results, has the ability to work both independently and cooperatively, and demonstrates excellent interpersonal skills.

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
Perelman School of Medicine

Pay Range
$59,703.00 - $113,435.00

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements

Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

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