Development and Alumni Services Coordinator
Provide high-level coordination and support for the School of Forestry & Environmental Studies fundraising and alumni services efforts assisting the Director and Associate Director (“Directors”). In addition, this position will support an active communications effort between the school and its various external constituencies, including alumni, donors, and prospects.
Essential Duties of Position
- Compose a wide variety of written materials including detailed individual prospect briefings, acknowledgements, stewardship letters and gift proposals, plus alumni and donor communications for alumni, press releases, alumni updates, etc.
- Promote increased alumni/ae participation and involvement in F&ES, through active engagement with class agents, class secretaries and support of the Alumni Board, as appropriate. Develop strategies, participation and revenue goals for F&ES Annual Fund; assist in the implementation of annual fund strategies, coordinating with the Central Development Office, and the F&ES class agents.
- Work with current students to promote future giving through programs such as class gifts, SIG’s, phonathon, etc. Assist in the development and implementation of alumni events, including annual reunion and regional events.
- Support the Directors in a range of capacities as needed, including prospect strategy design and implementation, report generation and manipulation of information systems.
- In consultation with Directors, coordinate publicity and outreach efforts on behalf of the office.
- Provide research on individuals and/or corporations and foundation using office files, databases, and Internet search engines and resources.
- Provide pre-award support for corporation and foundation proposals, including budget preparation, and completing pre-proposal administrative forms and correspondence for business office review and approval.
- Create summaries of the prospect pool with respect to giving, status, affiliation, and other focus points as needed.
- Manage interaction between F&ES Development Office and University Research department to optimize top prospect development interests.
- Interact with alums and major gifts donors to provide cultivation and stewardship as appropriate.
- In concert with Directors, assist in the coordination of events including reunion, Leadership Council, Alumni donor receptions, etc.
- Assumes primary responsibility for a program, service, activity, operation or function in an assigned area. Develops objectives, practice and procedure and identifies resources to ensure accomplishment of operational goals.
- Coordinates day-to-day operations in order to achieve designated goals. Ensures effective management and leads the development and implementation of best practices.
- Designs and implements quality control metrics to identify areas of risk. Analyzes, recommends, and implements strategic solutions to minimize risk.
- Develops a variety of complex report and other written materials.
- Provides guidance to and collaboration with internal and external partners as necessary.
- Develops, oversees and monitors budgets.
- Develops and maintains specialized training.
- Performs other duties as assigned.
Required Education and Experience
Bachelor’s Degree in related field and three years of related experience or an equivalent combination of education and experience.
Required Skill/Ability 1:
Well developed oral and written communication, editing and analytical skills. Ability/willingness to occasionally speak publicly to a variety of audiences.
Required Skill/Ability 2:
Ability to interact with top level donors and Yale administrators, as well as students and alumni volunteers. Professionalism, maturity, good judgment, and ability to work with confidential material.
Required Skill/Ability 3:
Knowledge of and proficiency in Microsoft Office, social media and ability to adapt to University-wide databases. Experience with website searches and public information sources.
Required Skill/Ability 4:
Demonstrated organizational and research abilities with strong attention to detail. Ability to work well in and foster a team environment.
Required Skill/Ability 5:
Ability to prioritize and handle diverse, simultaneous tasks while attending to details and follow-through. Ability to initiate and see tasks through with minimal supervision.
Preferred Education, Experience and Skills:
Bachelors Degree with three to five years of administrative or professional writing experience or an equivalent combination of education/experience in fundraising, alumni services, communications and/or marketing. Interest in the environment, experience in a university setting with development and alumni work and familiarity with Yale.
Background Check Requirements
All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. Please visit www.yale.edu/hronline/careers/screening/faqs.html for additional information on the background check requirements and process.
The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.
Affirmative Action Statement:
Yale University considers applicants for employment without regard to, and does not discriminate on the basis of, an individual’s sex, race, color, religion, age, disability, status as a veteran, or national or ethnic origin; nor does Yale discriminate on the basis of sexual orientation or gender identity or expression. Title IX of the Education Amendments of 1972 protects people from sex discrimination in educational programs and activities at institutions that receive federal financial assistance. Questions regarding Title IX may be referred to the University’s Title IX Coordinator, at TitleIX@yale.edu, or to the U.S. Department of Education, Office for Civil Rights, 8th Floor, Five Post Office Square, Boston MA 02109-3921. Telephone: 617.289.0111, Fax: 617.289.0150, TDD: 800.877.8339, or Email: email@example.com.
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