Administrative Assistant II

Location
Massachusetts, United States
Posted
03 Jun 2020
End of advertisement period
03 Aug 2020
Ref
16872
Contract Type
Permanent
Hours
Full Time

Working at MIT offers opportunities, an environment, a culture – and benefits – that just aren’t found together anywhere else. If you’re curious, motivated, want to be part of a unique community, and help shape the future – then take a look at this opportunity.

ADMINISTRATIVE ASSISTANT IIChemical Engineering, to perform complex and diverse duties in support of the Langer Lab office and Professor Robert Langer. Will serve as a high-level contributor and coordinator for multiple projects. Responsibilities include coordinating recommendation letter projects; working with Professor Langer to create PowerPoint presentations for speaking engagements; composing, typing, editing, and proofreading correspondence, proposals, and other materials; managing book/book chapter and special journal issue projects for Professor Langer; managing and organizing logistics for the annual Langer Lab summer retreat for approximately 150-200 attendees; responding to a wide variety of communications from scientific researchers to media reporters and sponsors; updating the professor’s CV and bios; processing NIH PubMed Central (PMC) manuscripts; organizing, coordinating, and obtaining receipts for submission of out-of-pocket reimbursements; assisting subgroup leader with calendar and travel management, routine correspondence, and submission of reimbursements; serving as back up for professor’s calendar and travel arrangements; and assisting with other duties as assigned. 

Job Requirements

REQUIRED:  at least three years’ administrative experience, preferably in an academic environment; ability to handle multiple tasks simultaneously, analyze and interpret a variety of solutions to determine the best course of action, develop tools and strategies to meet goals and deadlines, and ensure proper resolution and completion of projects; discretion and good judgment with confidential issues/information; strong organizational, time-management, interpersonal, and verbal and written communication skills; ability to write and edit correspondence for grammatical accuracy and prepare short documents with minimal direction; ease with both in person and telephone contacts; proficiency with Microsoft Word, PowerPoint, and Excel; and ability to work both independently and as part of a team. Job #16872-5

MIT is an equal employment opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, or national or ethnic origin.

MIT considers equivalent combinations of experience and education for certain jobs. All candidates who believe they possess equivalent experience and education are encouraged to apply.

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