COI Compliance Coordinator
Under the direction of the Director of the Conflict of Interest Office, and with broad latitude for discretion and independent judgment, the Compliance Coordinator is responsible for the day-to-day activities associated with reviewing financial interests disclosed by faculty and other individuals who are responsible for the design, conduct or reporting of research, and for evaluating such interests in accordance with University policy and federal or other sponsoring agencies’ Conflict of Interest (COI) regulations and/or policies.
- Responsible for activities associated with processing and analyzing highly confidential external interest disclosures from faculty and other individuals responsible for the design, conduct or reporting of research.
- Assess disclosure form content and follow up to reconcile incomplete or inconsistent information. Confer with deans/department chairs, faculty, researchers and/or administrative staff to clarify disclosed information.
- Using independent judgment within established guidelines, evaluate disclosures for level of review required and expedite disclosures falling within specified approval level.
- Responsible for various auditing and tracking activities related to processing, reviewing and managing annual disclosures and transactional reviews.
- Advise the COI Committee and other members of the Yale community (deans, department chairs, faculty, administrators and staff) in interpreting and applying federal regulations and University policies and procedures related to conflict of interest.
- Ensure smooth functioning of, and attend, COI Committee meetings. Compose precise case summaries and meeting agendas, synthesize complex discussions, to produce meeting minutes and/or document management plans.
- Research information (e.g. precedent, University policies and procedures, federal regulations) required to substantiate, and compose-correspondence to faculty, research personnel, deans/department chairs regarding the disposition of disclosures, University Policy, management plans, COI Committee concerns, or requests for supplemental information.
- Serve as the liaison to other Research Administration offices reliant on conflict of interest processes and procedures (e.g., Office of Sponsored Projects, Human Research Protection Program).
- Identify, recommend, and implement new procedures, business processes, and system improvements to increase efficiencies within the Conflict of Interest Office.
- Participate in other duties that support the Conflict of Interest Office and its activities.
Required Education and Experience
Bachelor's Degree and three years of experience; or an equivalent combination of education and experience.
Required Skill/Ability 1:
Related professional work experience with compliance and/or regulatory activities. Demonstrated ability to read, understand regulatory requirements and to communicate effectively both orally and in writing. Strong analytical skills.
Required Skill/Ability 2:
Proven ability to interact comfortably and knowledgeably with a variety of constituents and independently resolve problems as they arise. Excellent interpersonal skills, demonstrated team player with a collaborative working style. Excellent and sophisticated oral and written communication skills. Strong service orientation.
Required Skill/Ability 3:
Strong attention to detail. Excellent computer skills and proficiency with database software.
Required Skill/Ability 4:
Ability to work independently and exercise sound judgement. Ability to prioritize, problem solve and work well under time pressures.
Required Skill/Ability 5:
Sensitivity to and the ability to maintain confidentiality.
Preferred Education, Experience and Skills:
Knowledge of conflict of interest regulations and policies, as well as issues to be addressed through these requirements. Familiarity with a university setting and/or the research enterprise.
Weekend Hours Required? Occasional
Evening Hours Required? Occasional
Drug Screen: No
Health Screening: No
Background Check Requirements
All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. Please visit www.yale.edu/hronline/careers/screening/faqs.html for additional information on the background check requirements and process.
The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.
Affirmative Action Statement:
Yale University considers applicants for employment without regard to, and does not discriminate on the basis of, an individual’s sex, race, color, religion, age, disability, status as a veteran, or national or ethnic origin; nor does Yale discriminate on the basis of sexual orientation or gender identity or expression. Title IX of the Education Amendments of 1972 protects people from sex discrimination in educational programs and activities at institutions that receive federal financial assistance. Questions regarding Title IX may be referred to the University’s Title IX Coordinator, at TitleIX@yale.edu, or to the U.S. Department of Education, Office for Civil Rights, 8th Floor, Five Post Office Square, Boston MA 02109-3921. Telephone: 617.289.0111, Fax: 617.289.0150, TDD: 800.877.8339, or Email: firstname.lastname@example.org.
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