Grants Coordinator B

Pennsylvania, United States
01 Jun 2020
End of advertisement period
01 Aug 2020
Contract Type
Full Time

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Job Description Summary

The Gene Therapy Program (GTP) is entering a new era of unprecedented opportunity with the great potential to reshape the face of medicine as we know it. Our discoveries have set the stage for successful treatments and possibly even cures for devastating genetic diseases.

The laboratory of Dr. Jim Wilson, at GTP of the University of Pennsylvania, has been a leader in the development of innovative vector technology for close to three decades. We have emerged as the “go-to” organization for public and private partners, who want to participate in the gene therapy space. Currently, we are positioned to lead another round of vector innovation and establish pre-clinical and clinical proof-of-concept in therapeutic applications of in-vivo genome editing.

Continuation of all GTP positions is contingent upon funding.

Job Description

We are currently looking for a Grants Coordinator B. 

As a Grants Coordinator B, you will coordinate/administer proposals, including budget and related pre-award activities for a diverse sponsor portfolio. You will coordinate post award activities including account maintenance, monitor and review of all sponsored projects, expenditures including fund projections; audit; reconcile, distribute internal reports. You will assist Grants Manager(s) in working with Research Directors, Project Managers, Core Directors and Alliance Managers with discussions/advisement on financial issues related to their portfolios. You will monitor for compliance with sponsor guidelines. You will partner with payroll coordinator to assure faculty and staff are paid correctly. You will participate in specific projects, including the support of the annual budget submission. 

The Grants Coordinator B will coordinate/track subcontracts; generate PO, track & maintain expenses; review incoming invoices; enter receipts; reconcile subcontracts to ensure consistent spending; track outstanding accounts receivable and assist in processing them for payment. 


  • A Bachelor's Degree with a major in finance or accounting and 2 to 4 years of experience required.
  • Experience working with faculty creating proposals and managing grant funds, in particular NIH awards, required.
  • Experience using Penn ERA preferred.
  • a high degree of proficiency in Microsoft Excel required.
  • Strong written and verbal communication skills an asset.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Perelman School of Medicine

Pay Range

$42,953.00 - $77,315.00

Affirmative Action Statement 

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements 

Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

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