University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Career Services Administrative Coordinator, Career Planning & Professionalism

Job Profile Title

Administrative Coordinator

Job Description Summary

The University of Pennsylvania Carey Law School is one of the nation’s oldest and most distinguished law schools. The school offers a distinctive cross-disciplinary legal education, drawing on the depth and breadth of the University of Pennsylvania. The resulting intellectual opportunities and professional relationships bridge traditional boundaries and disciplines, making Penn Law an extraordinarily supportive academic community for its scholars and students alike.

Penn Law staff play a critical role in providing a world-class educational environment, supporting faculty, students, alumni, and fellow staff members in a collaborative and ambitious environment.
Reporting to the Executive Director for the Office of Career Planning & Professionalism, the Career Services Administrative Coordinator provides a welcoming environment to students and serves as a first point of contact for employers and other visitors to Penn Law’s Career Planning & Professionalism Office. The role provides senior administrative and project support for the programs and services of the office, including interview programs, job posting and employer events, student and alumni counseling appointments, marketing and communications, resource and program development, and data collection. This is a regular full-time position.

Job Description

Responsibilities Include:

Coordinate and serve as the point person for all on-campus and regional interview programs; manage data and analytics that result from these programs: 

• Support all on-campus interview and regional interview programs under the direction of the Private Sector Recruiting leader, and other department members responsible for these programs.
• Manage employer registration, as well as the application process for all students participating in these programs.
• Manage the Symplicity database, overseeing the bidding process and creating schedules; corresponding with vendors as needed. Provide students with logistical information to participate in on campus and regional interview programs.
• Assist with all day-of program needs.
• Organize student and employer data for participating students.
• Facilitate allocation of these tasks as appropriate to work study and other temporary support staff and ensure their completion.

Coordinate, and serve as the point person for, job postings and employer recruiting events, ensuring consistency, accuracy, and compliance: 

• Manage posting of opportunities for Penn Law students and graduates to the Symplicity data base, ensuring timely and accurate posting that comply with CP&P policies, maintenance of postings and removal of expired postings. 
• Facilitate employer registration and update contacts as needed. Correspond with employers as needed to post their jobs, ensuring a professional and welcoming experience for them. 
• Manage and organize employer events, including, e.g., assisting with scheduling event, assisting employers with planning in advance of the events, greeting employers when they arrive, assisting with setting up and breaking down events, and receiving and returning employer promotional materials.
• Facilitate allocation of these tasks as appropriate to work study and other temporary support staff and ensure their completion.

Coordinate, and serve as the point person for, job postings and employer recruiting events, ensuring consistency, accuracy, and compliance:

• Assist with design and production of program resources, including, e.g. power point presentation, resource guides, handouts, webinars, and video tutorials, as well as the communications to students to promote such events.
• ​Assist with the development and maintenance of student resources, including, e.g. online career services guides and templates, and alumni contact information.
• Maintain and organize departmental SharePoint site.  Compile and maintain department resources, processes and procedures in a manner that is accessible to all team members. 

Welcome & assist students and visitors to the CP&P Office:

• Serve as first representative of CP&P Office to students, employers and other CP&P guests by providing welcoming and responsive assistance, both to those entering the Office and to those communicating via phone, email, and other media.
• Assist students with basic question regarding events and resources, logging into Symplicity, and scheduling time with counselors.
• Manage the systems and processes for scheduling appointments with CP&P counselors.
• Facilitate allocation of these tasks as appropriate to work study and other temporary support staff and ensure their completion.

Coordinate and lead the distribution and dissemination of all CP&P marketing and communications, ensuring accuracy and timely delivery:

• Manage communications and dissemination of information to students, including delivering messages through specialized email software and technology platforms, maintaining the CP&P blog, designing and delivering newsletters, and supporting social media platforms. 
• Collaborate with communications department and other law school peers to learn, share information, and ensure consistent practices.
• Maintain CP&P website and related social media platforms.

Manage the collection and reporting of student employment data:

• Manage data collection process for post-graduate employment data for all reporting requirements (e.g., NALP, ABA, US News & World Report).
• Assist in collection and tracking of current student employment outcomes.
• Prepare surveys and analyze data reported by students for various purposes including evaluating effectiveness of career services provided and understanding geographic and practice area interests of students.

 Other duties as assigned.

Qualifications:

EDUCATION/EXPERIENCE: A High School diploma or GED and five to seven years of experience, or equivalent combination of education and experience, are required; a college degree and a minimum of two years of increasing responsibility, preferably in higher education, are strongly preferred.

PROVEN ABILITY TO

• Coordinate and serve as the point person for all on-campus and regional interview programs, manage data and analytics that result from these programs (25%)
• Coordinate, and serve as the point person for, job postings and employer recruiting events, ensuring consistency, accuracy, and compliance (15%),
• Coordinate, and serve as the point person for, job postings and employer recruiting events, ensuring consistency, accuracy, and compliance (15%),
• Welcome & assist students and visitors to the CP&P Office (10%),
• Coordinate and lead the distribution and dissemination of all CP&P marketing and communications, ensuring accuracy and timely delivery (20%),
• Manage the collection and reporting of student employment data (10%)
• Perform other duties as assigned (5%)

KNOWLEDGE OF UNIVERSITY SYSTEMS HELPFUL.  COMMITMENT TO THE PENN LAW IDEALS REQUIRED.

A cover letter is required with job application.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Law School

Pay Range

$20.00 - $36.00

Affirmative Action Statement 

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements 

Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.