Program Coordinator

Location
Connecticut, United States
Posted
20 May 2020
End of advertisement period
20 Jul 2020
Ref
61280BR
Contract Type
Fixed Term
Hours
Full Time

Position Focus:

The Solomon Center for Health Law and Policy at Yale Law School is the first of its kind to focus on the intersection of law and the governance, practice, and business of health care. The Center brings together leading experts and practitioners from the public and private sectors to address cutting-edge questions of health law and policy, and to train the next generation of top health lawyers, industry leaders, policy makers, and academics. The Program Coordinator supplies comprehensive administrative support for the Solomon Center. Heavy emphasis on all aspects of event planning and organization, database maintenance, alumni relations, website maintenance and public relations and communications, budget monitoring, correspondence, expense reporting and reimbursement and managing day-to-day office logistics.

Principle responsibilities require that incumbent:

Oversees and coordinates program activities including large and small events, conferences, dinners, special speakers, research meetings and coursework related to the Center.
Manages Center public relations, including website content and maintenance, poster creation for events, email communications, alumni events and relations.
Processes and monitors expenses and ensures adherence to budgetary guidelines. Prepares budget drafts based on existing budgets. May oversee, coordinate and/or complete applications and materials needed for grant submission.
Assists with substantive correspondence and written material.
May perform other duties as assigned.

Essential Duties

  1. Oversees and coordinates program activities. Establishes, selects, implements, and coordinates administrative functions, procedures, and systems.
  2. Based on knowledge of and experience with program activities, objectives and staff, serves as principal source of information on policies, procedures, programs and office activities. Establishes and maintains professional relationships with internal and external contacts.
  3. Processes and monitors expenses and ensures adherence to budgetary guidelines. Prepares budget drafts based on existing budgets. May oversee, coordinate and/or complete applications and materials needed for grant submission.
  4. Composes substantive correspondence and written material. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes, produces and distributes reports or portions of reports. May create simple databases.
  5. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work.
  6. Oversees, instructs, and coordinates activities of support staff.
  7. Ensure compliance with University, Federal, and State guidelines, rules, and regulations.
  8. May perform other duties as assigned.

Required Education and Experience

Six years of related work experience, four of them in the same job family at the next lower level and a high school level education; or four years of related work experience and an Associate degree; or little of no work experience and a Bachelor degree in a related field; or an equivalent combination of experience and education.

Required Skill/Ability 1:

Advanced skills with Microsoft Office Suite including Word, Excel, PowerPoint and Access (or similar database program). Knowledge of graphic design programs and website creation and management tools. Demonstrated ability to create marketing materials such as event posters, email announcements and website material.

Required Skill/Ability 2:

Demonstrated ability in all aspects of event and meeting planning and execution, including developing and assembling meeting materials, arranging rooms, catering, transportation, hotel accommodations and cultivating and maintaining relations with special guests and their staff.

Required Skill/Ability 3:

Exceptional organizational skills. Demonstrated ability managing multiple projects, events and calendars simultaneously. Ability to "think on your feet" paying attention to detail and letting nothing fall through the cracks despite shifting priorities and requests.

Required Skill/Ability 4:

Demonstrated ability preparing expense reimbursement and other required paperwork.

Required Skill/Ability 5:

Strong interpersonal skills. Ability to act as an ambassador for the Center. Ability to work a flexible schedule, adjusting hours/days as needed due to events and work flow.

Preferred Education, Experience and Skills:

BA degree preferred. Experience creating and monitoring budgets. Event planning and coordination experience in an academic setting. Interest in health law/policy issues. Experience with grant applications and required financial reporting for grant administration. Experience producing.

Weekend Hours Required?

Occasional

Evening Hours Required?

Occasional

Drug Screen

No

Health Screening

No

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. Please visit www.yale.edu/hronline/careers/screening/faqs.html for additional information on the background check requirements and process.

Posting Disclaimer

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

Affirmative Action Statement:

Yale University considers applicants for employment without regard to, and does not discriminate on the basis of, an individual’s sex, race, color, religion, age, disability, status as a veteran, or national or ethnic origin; nor does Yale discriminate on the basis of sexual orientation or gender identity or expression. Title IX of the Education Amendments of 1972 protects people from sex discrimination in educational programs and activities at institutions that receive federal financial assistance. Questions regarding Title IX may be referred to the University’s Title IX Coordinator, at TitleIX@yale.edu, or to the U.S. Department of Education, Office for Civil Rights, 8th Floor, Five Post Office Square, Boston MA 02109-3921. Telephone: 617.289.0111, Fax: 617.289.0150, TDD: 800.877.8339, or Email: ocr.boston@ed.gov.

Note

Yale University is a tobacco-free campus

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