Program Coordinator

4 days left

Pennsylvania, United States
12 May 2020
End of advertisement period
12 Jul 2020
Contract Type
Full Time

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Job Profile Title

Coordinator, Program

Job Description Summary

The Program Coordinator position will be responsible for the internal functioning and outward brand growth of the Center for Social Norms and Behavioral Dynamics at the University of Pennsylvania. The Program Coordinator Position would design and implement brand growth strategies, prepare grant proposal materials, plan and provide administrative support to daily activities, and design and organize educational and research-focused events.

Job Description


  • Brand development and strategizing for the Center for Social Norms and Behavioral Dynamics. Including but not limited to: website management and development, public briefing drafting and dissemination, design and creation of compelling visual assets for use on the Center’s website and in other communication-related deliverables for various Center events. This includes, overseeing the production and dissemination of communication-related materials, such as short-videos, displays, pamphlets, flyers, event handouts and other workshop materials. Address public about the work that the Center conducts and solicits support.
  • Designing and participate in educational and research workshop, conference, and event strategy and structure that supports the intellectual growth of participants. Develop syllabi, plan and organize logistics, curate and recruit personnel, coordinate travel, and organize social events.
  • Prepare grant proposals and budgets or assist in their preparation.
  • Conduct scientific literature reviews to support projects, proposals and curricula and assist with ongoing qualitative research activities.
  • Correspond with other departments at the University of Pennsylvania, such as building administration to deal with operational and related issues. Support business office in processing of grant and employee related expenses and record keeping
  • Sets up, maintains, and processes current both hardcopy and computer office files, mailing lists, databases, and budgetary/accounting material. Managing miscellaneous expenses (e.g., for travel, experiments)
  • Provides assistance to senior staff by scheduling appointments, maintaining calendar, and organizing, coordinating, and prioritizing activities
  • Authorize and purchase instructional and research materials, supplies, and equipment to meet educational and research needs
  • Receives incoming calls and responds to questions, routes calls or takes messages as appropriate, opens, distributes, and prioritizes mail.
  • Handling visas and logistics of hiring and onboarding of new employees and visiting scholars
  • Additional duties as assigned.

Qualifications include:

  • Strong organizational skills and attention to detail
  • Ability to work under tight timelines
  • Strong verbal and written communication skills and excellent interpersonal skills
  • Familiarity with WordPress and nonprofit brand management
  • A bachelor's in education (a master's in education strongly preferred) and 2 to 3 years of experience, or equivalent combination of education and experience
  • Familiarity with social sciences and/or behavioral sciences
  • Experience working in an administrative role in an academic setting
  • Experience working on grants and budgets
  • Experience conducting literature reviews and basic social research
  • Experience developing and administering conferences/workshops/events

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

School of Arts and Sciences

Pay Range

$23.60 - $42.48

Affirmative Action Statement 

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements 

Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

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