Administrative Associate

Expiring today

California, United States
06 May 2020
End of advertisement period
06 Jul 2020
Contract Type
Part Time

The Civil and Environmental Engineering Department (CEE) in the School of Engineering is home to a large and active student body, excellent and dedicated faculty, and highly skilled and experienced administrative staff members who maintain high standards of excellence in a supportive, collegial environment. Stanford Engineering has been at the forefront of innovation for nearly a century, creating pivotal technologies that have transformed the worlds of information technology, communications, health care, energy, business and beyond. 

National Science Foundation (NSF)-supported Engineering Research Center for Re-inventing the Nation's Urban Water Infrastructure (ReNUWIt) team within CEE seeks an Administrative Associate 3 to provide administrative and operational support. This is a fixed term appointment, ending July 30, 2021. The Administrative Associate is a member of a small, collaborative team overseeing a dynamic organization that serves industry, four universities, and governmental needs, and is accountable for multiple missions (research, industry collaboration, education and outreach, and diversity and inclusion). This role requires a self-starter who is detail oriented and comfortable learning and using an array of web based tools and platforms.

In this role, you will: 

  • Coordinate recurring and ad hoc multiparty in-person and virtual events across the four-campus center. Meeting and event support: scheduling, planning, active participation, documentation, etc.
  • Communicate frequently and effectively with all four universities’ faculty, staff and students in support of program goals. Provide timely support to Center program faculty, staff, students and visiting student researchers. Assist in maintaining and monitoring program distribution lists. Maintain online program and policy resources for students. Assist with Social Media sites (Facebook, Twitter, and LinkedIn). Assist in maintaining Center website.
  • Provide general administrative support for Education & Outreach Director, Research & Industrial Liason Officer, and Administrative Manager.
  • Transactional support for Center faculty, staff, students and guests including frequent use of expense request and purchasing or travel card; initiate and complete purchasing orders including equipment and lab supplies.
  • Support travel and documentation needs for Center visitors.
  • Flexibility and initiative in completing any other assigned duties.

To be successful in this position, you will bring: 

  • A Bachelor’s degree and three years of administrative experience, or combination of education and relevant experience.
  • Proficiency in computer skills and demonstrated experience with office software and email applications.
  • Demonstrated success in following through and completing routine and complex tasks.
  • Demonstrated success with planning and executing tasks with minimal guidance.
  • Strong organizational skills and attention to detail.
  • Strong verbal and written communication skills.
  • Excellent customer service and interpersonal skills.
  • An ability to prioritize and multi-task.
  • Capacity to help manage diverse teams of professionals including offsite workers, with an special emphasis on organization and communication and setting and meeting production deadlines.  

In addition, preferred requirements include: 

  • MS Office, Outlook, and Box experience
  • Proficiency with common online platforms, such as Google Drive
  • Proficiency with various social media and website editing
  • Proficiency with Stanford systems

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law

Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

  • Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
  • A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
  • A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
  • Discovery and fun. Stroll through historic sculptures, trails, and museums.
  • Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more! 

How to Apply

We invite you to apply for this position by clicking on the “Apply for Job” button. To be considered, please submit a cover letter and résumé along with your online application. Your one-page cover letter should briefly describe your background in customer service and provide examples of your experience with attention to detail, responsiveness, and decision-making. 

Additional Information

  • Schedule: Part-time
  • Job Code: 4103
  • Employee Status: Regular
  • Grade: F
  • Requisition ID: 86636

Similar jobs

Similar jobs