Administrative Assistant 2

Massachusetts, United States
06 May 2020
End of advertisement period
05 Jul 2020
Contract Type
Full Time

Working at MIT offers opportunities, an environment, a culture – and benefits – that just aren’t found together anywhere else. If you’re curious, motivated, want to be part of a unique community, and help shape the future – then take a look at this opportunity.

ADMINISTRATIVE ASSISTANT 2Office of the Provost-Institute Community and Equity Office (ICEO), to provide complex and diverse administrative support to program director, Institute community and equity officer, and associate provost, including supporting the MLK Visiting Professors and Scholars Program.  Will greet visitors; coordinate and manage calendars and appointments; coordinate complex travel arrangements; order office supplies and refreshments for meetings/lunches; make room reservations; make arrangements for meetings and take meeting minutes; provide complex, project-based administrative support to the ICEO; participate in the planning, coordination, and execution of highly visible events and/or meetings, e.g., ordering food, reserving space, arranging AV equipment/services, creating invitations, etc.; create, organize, and maintain filing systems, mailing lists, and databases; independently initiate, organize, and implement systems and procedures to manage special projects; handle paper mail; respond to telephone, e-mail, and in-person inquiries; monitor and process financial transactions including requisitions, journal vouchers, purchase orders, and requests for payment; research and gather information for projects; and handle website maintenance and simple updates, coordinating with the web programmer as needed. 

Job Requirements
REQUIRED: at least three years’ secretarial, office, or related experience; commitment to equity, diversity, and inclusion; strong organizational and interpersonal skills; ability to quickly respond to shifting priorities, solve problems, work independently and cross-functionally, and collaborate with colleague at all levels; proficiency with Word, Excel, Outlook, OneNote, and FileMaker Pro; willingness to learn new systems/software; excellent grammar and writing skills; attention to accuracy and detail; and good judgment and discretion with highly sensitive and confidential information.  PREFERRED:  bachelor’s degree and proficiency with SAP.  Job #18522-5

MIT is an equal employment opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, or national or ethnic origin.

MIT considers equivalent combinations of experience and education for certain jobs. All candidates who believe they possess equivalent experience and education are encouraged to apply.