Administrative Coordinator, Wharton External Affairs

Pennsylvania, United States
05 May 2020
End of advertisement period
05 Jul 2020
Contract Type
Full Time

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Job Description Summary

The Administrative Coordinator reports to and supports the Executive Director of Communications & Stewardship of External Affairs at the Wharton School. This person must be able to work collaboratively as a member of the communications team and the department’s administrative coordinator team.  

Job Description

Responsibilities include, but are not limited to:  carefully managing, scheduling, and organizing the Executive Director’s calendar effectively managing time; coordinating Executive Director and team travel arrangements; planning and executing team meetings and activities; and providing budget oversight for team’s programs.   This position will have a working knowledge of projects and deadlines to help ensure completion.


A high school diploma or GED and 5 - 7 years of experience or equivalent combination of education and experience is required; bachelors degree from an accredited college or university strongly preferred. Strong written and verbal communication skills. Excellent organizational skills.  Ability to manage multiple tasks and to meet demanding deadlines. Strong initiative and the ability to work independently as well as part of a team. Must have the ability to handle sensitive material and information confidentially. Maturity, poise, judgment, positive outlook, and professionalism are essential.  Strong computer skills, MS office required.

Required documents:

Cover Letter


Job Location - City, State

Philadelphia, Pennsylvania  

Department / School

Wharton School  

Pay Range

$20.00 - $36.00

Affirmative Action Statement 

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements 

Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.