Administrative Coordinator

Expiring today

Pennsylvania, United States
$20.00 - $36.00
05 May 2020
End of advertisement period
05 Jul 2020
Contract Type
Full Time

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title
Administrative Coordinator

Job Profile Title
Administrative Coordinator

Job Description Summary

The Perelman School of Medicine at the University of Pennsylvania is the oldest and one of the finest medical schools in the United States. Penn is rich in tradition and heritage and at the same time consistently at the forefront of new developments and innovations in medical education and research. Since its founding in 1765 the School has been a strong presence in the community and prides itself on educating the leaders of tomorrow in patient care, biomedical research, and medical education.

Job Description

The Administrative Coordinator position will provide support for the daily operations the Registrar’s Office and the Program for Evaluation and Assessment. For the Registrar’s Office, the Coordinator will be responsible for the screening visiting student application materials, offering visiting electives to applicants, scheduling required training sessions for visiting students.   In addition, this position works with Penn students for VA onboarding purposes and for immunization compliance. In addition, the Coordinator assists the Program for Evaluation and Assessment with: event and evaluation assignment in Oasis; reviewing and editing evaluation reports (e.g., course reports and summaries); data entry and review in the teaching evaluation database (TED); maintaining the integrity of evaluation data through audits of the Oasis system; and other administrative duties (e.g., maintaining the evaluation schedule/calendar document).


  • High School diploma and 5 years of experience or an equivalent combination of education and experience required.
  • An Associate’s Degree/Two Year College equivalent with a minimum of 3 to 5 years of related experience or Bachelors Degree with 1 years to 2 years of experience preferred.

Working Conditions

Office, Library, Computer Room

Physical Effort

Typically sitting at a desk or table

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
Perelman School of Medicine

Pay Range
$20.00 - $36.00

Affirmative Action Statement 

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements 

Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

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