Associate Director, Medical Education

Pennsylvania, United States
05 May 2020
End of advertisement period
05 Jul 2020
Contract Type
Full Time

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Job Profile Title
Associate Director B

Job Description Summary

Associate Director B - The Associate Director is responsible for overseeing the day to day management of the pre-clerkship curriculum including room scheduling, preceptor assignments, and exam creation and grading. The Associate Director also serves as a front line for faculty, staff and students in all matters related to curriculum. The Associate is responsible for scheduling and staffing of multiple curricular meetings including standing meetings and ad hoc meetings. The Associate Director also provides support for summer programs such as the JKCP camp and EMT program.

Job Description

Manage the day-to-day and long term operations of the didactic and interactive curriculum, including design and implementation of curricular revisions, such as content updates, technology updates and improved teaching methodologies. Provide customer service for all students, faculty and staff at the SOM on issues related to curricula.

Develop, maintain and ensure the accuracy of the pre-clerkship student calendar, and work with course directors to ensure its accuracy for evaluative purposes.

Oversee the process by which all rooms are scheduled for each component of the curriculum (facilitated with multiple organizations including the SOM facilities’ office, the Canvas team, the AV team and IT teams, and the course coordinators).

Provide support for all course coordinators in various departments for the entire curriculum, including pre-clerkship, clerkship year, and beyond.  Provide customer service support to students regarding curricula issues. 

Administer Pre-Clerkship exams using assessment software, providing real-time IT support and ensuring a secure testing environment.  Work with Course Directors to create exams.

Using appropriate software prepare grading reports all pre-clinical exams,  Provide detailed data analysis including p-values, point bi-serial, and standard deviations for each exam item. The Associate Director is responsible for providing analytic data to course directors. Manage post exam review sessions for students including preparing individual reports as requested. Work with the registrar’s office to ensure the timely, accurate release of grades to student.

Schedule, organize and staff Curriculum Committee, Course Representative/Course Director meetings, Clinical Course Rep meetings, faculty meetings and curriculum retreats; prepare minutes for each meeting and assure that all action items discussed are executed.  Maintain records of all action items to be used for compliance reports for the LCME as needed.

Coordinate, schedule, and support the high school summer camp and the EMT program. 

Prepare curricular reports as needed for surveys and other external agencies.

Perform additional duties as assigned.


Bachelor's Degree and 2-3 years experience or equivalent combination of education and experience required. The Associate Director position requires significant customer service skills, as well as analytic and management skills.  The curriculum office serves as one stop shopping for students, staff and faculty, so the Associate Director must be able to answer or direct any questions to the appropriate resource.  The Associate director must be able to function autonomously, anticipating the needs of the faculty and students without regular prompts, and must be prepared to negotiate the various demands on curriculum time and physical space with diplomacy and tact. 

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
Perelman School of Medicine

Pay Range
$42,953.00 - $77,315.00

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements 

Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.