Human Resources Administrator 2

Massachusetts, United States
04 May 2020
End of advertisement period
03 Jul 2020
Contract Type
Full Time

Working at MIT offers opportunities, an environment, a culture – and benefits – that just aren’t found together anywhere else. If you’re curious, motivated, want to be part of a unique community, and help shape the future – then take a look at this opportunity.

HUMAN RESOURCES ADMINISTRATOR 2Mathematics, to coordinate all HR employment activities and assist with and provide advice on all HR operational and procedural matters.  Will prepare and coordinate submission of academic appointment forms; provide preliminary orientation for new/prospective employees; coordinate requests for immigrant and non-immigrant visas, process visiting student requests, liaise with the International Scholars Office, and monitor visa expiration dates; develop, prepare, and/or maintain search plans and statistical information; prepare employment offers and verification letters; provide guidance on the development of non-academic promotions; organize information for and prepare position descriptions; respond to inquiries regarding Institute personnel policy; act as principal facilitator/liaison for support staff issues/concerns; work with supervisors on annual salary reviews; provide information/counsel regarding annual performance appraisal process; maintain current administrative and support staff job descriptions; coordinate the summer salary process; maintain vacation accrual data; maintain personnel records; coordinate outside staffing contractors/temporary help; assist with developing search plans for faculty hiring; act as the departments’ affirmative action officer; maintain database, directories, mailing lists, etc.; address personnel-related space needs; and perform other duties as needed. 

Job Requirements

REQUIRED:  bachelor’s degree; four years’ direct/related experience; attention to detail; ability to prioritize and complete tasks in an environment with frequent interruptions, work in teams, and provide continuity of information flow; strong organizational, listening, communication, facilitation, and mediation skills; understanding of HR-related federal and state laws; good judgment, discretion, tact, and diplomacy; proficiency with Microsoft Office; and willingness to continue training.  PREFERRED:  familiarity with MIT policies and procedures; experience with FileMaker Pro, Cognos, BrioQuery, and MIT’s data warehouse and electronic financial systems; and SHRM or HRCI certification.  Job #18595-8

MIT is an equal employment opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, or national or ethnic origin.

MIT considers equivalent combinations of experience and education for certain jobs. All candidates who believe they possess equivalent experience and education are encouraged to apply.