Administrative Assistant B

Pennsylvania, United States
06 Apr 2020
End of advertisement period
06 Jun 2020
Contract Type
Full Time

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Job Description Summary

Under the direct supervision of the Program Manager, the Administrative Assistant will provide administrative, clerical, and programmatic support to the Division Chair, Program Manager, and faculty associated with the Applied Psychology – Human Development Division.

Job Description


The Administrative Assistant will assist the manager with:

  1. administrative support for faculty,
  2. recruitment and admissions,
  3. admissions processing and enrollment,
  4. admissions correspondence,
  5. event-planning for activities as needed,
  6. scheduling and preparing for meetings; taking minutes and distributing materials,
  7. general Division correspondence and communication (faculty, student, alumni, applicants, staff, etc.),
  8. organizing, maintaining, and updating Division files and records (both paper and electronic),
  9. keeping an inventory and ordering supplies,
  10. other administrative duties as required. The Administrative Assistant must have the ability to interact well with people of diverse backgrounds and cultures, and must be sensitive to the needs of faculty and graduate students.


A high school diploma and 3-5 years of experience is required or equivalent combination of education and experience. Bachelor’s degree preferred. Two to three years administrative/clerical experience in a college, university or academic setting preferred. Excellent written and oral communication skills required. Excellent organizational skills required. Ability to communicate effectively by telephone and in person required. Ability to interact well with faculty, students, prospective students, and staff required. Ability to organize and prioritize assignments, as well as carry multiple tasks to completion simultaneously, required. Proficiency in Microsoft Word, Excel, PowerPoint, and Internet required. Ability to learn new software required. Knowledge of Penn systems desirable (e.g., SRS, Ben Buys, Penn in Touch).

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
Graduate School of Education

Pay Range
$17.58 - $31.65

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements

Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.