Grants Manager

New Jersey, United States
06 Apr 2020
End of advertisement period
06 Jun 2020
Contract Type
Full Time

Princeton University seeks a highly motivated, well-qualified individual to serve as a Shared Grants Manager in the Office of Research and Project Administration (ORPA). The Shared Grants Manager will be responsible for a portfolio of academic departments, assisting faculty, researchers, and unit-level staff with a variety of pre- and post-award research functions. The Shared Grants Manager will partner with university academic and non-academic departments and centers to provide timely, high quality, and coordinated research administrative services. In addition, the Shared Grants Manager will work in close collaboration with multiple stakeholders on and off campus to help ensure the overall effective coordination of research administration services, systems, policies, and processes.

Reporting to the Office of Research and Project Administration, the Grants Manager will collaborate with relevant university offices, including staff in Office of Research and Project Administration, Sponsored Research Accounting, Procurement, Research Integrity and Assurance, Corporate Engagement and Foundation Relations, and the Office of the Dean for Research.


Pre-award Responsibilities

The Shared Grants Manager is responsible for serving as the first point of contact for faculty members looking to submit proposals to a diversity of federal and non-federal funding opportunities in his or her portfolio of academic departments. The position critically evaluates proposal solicitations; tracks committed effort; oversees the integrity/maintenance of biosketch and current and pending information; builds budgets, including budgets with subawards; identifies and mitigates compliance issues and risks; appropriately identifies, documents and ensures the fulfillment of cost sharing; interfaces with the Institutional Review Board (IRB), Institutional Animal Care and Use Committee (IACUC), Institutional Biosafety Committee (IBC), and University Research Board (URB) as needed; ensuring that all proposal components identified in the funding opportunity are completed at time of submission.

The Shared Grants Manager prepares and routes proposal submissions in Princeton University’s pre-award enterprise system, uploads narrative and other technical documents, as well as the budget, budget justification, and other administrative documents into appropriate granting agency proposal systems; shepherds proposals through all necessary approvals, including ancillary reviews; and works with the Grants and Contracts Administrator (GCA) as ORPA reviews and submits proposals.

The Shared Grants Manager also ensures that agreements such as nondisclosure agreements (NDAs), data use agreements (DUAs) or other non-funded research-related agreements are timely routed to ORPA with appropriate contextualizing information.

Post-award Responsibilities

The Shared Grants Manager is responsible for assisting with post-award functions, as appropriate/needed, in his or her portfolio of academic departments, and in collaboration with unit-level post award staff and Finance Shared Services. Responsibilities may include general oversight of faculty sponsored portfolios including long-term, in-depth projections and advising of faculty based on these projections; preparation of requisitions and purchase orders in Prime Financials; review and approval of travel and other expenses in Concur and Prime Financials; monitoring spending, which may include monitoring of purchase orders, subawards, or the fulfillment of cost-share commitments; preparing revised budgets and budget justifications, cost transfer requests, no cost extensions and other prior approval requests; management of grant supported personnel expenses in Labor Accounting, including any personnel effort that is cost shared; effort certification; and for other post-award functions as needed.

The Shared Grants Manager is expected to communicate university and sponsored research policies and regulations to department faculty and staff, and ensure departmental compliance to applicable laws, policies and procedures. In addition, the position will serve as a liaison between academic units and university research administration offices. Close collaboration is expected with the ORPA as well as with the Office of Finance and Treasury (OFT), especially Sponsored Research Accounting (SRA).

The Shared Grants Manager at times may be expected to participate in committees or working groups. The successful candidate must have a strong service orientation, good problem-solving abilities, effective oral and written communication skills, and the ability to work collaboratively and effectively with faculty, staff, students, and sponsors in a fast-paced environment with competing priorities.  As a professional staff member, the Shared Grants Manager is an advocate for responsive, effective research administration.


  • At least 5 years of grants management experience
  • Knowledge of a diversity of both federal and nonfederal sponsors and best practices in working with a variety of funding agencies, including industry, foundations and foreign sponsors
  • Knowledge of federal (such as Uniform Guidance) and non-federal research administration principles, policies and procedures
  • Understanding of compliance-related responsibilities including conflict of interest in research, as well as the IACUC and IRB processes
  • Experience using electronic proposal systems
  • Fluency in internal and external systems that support research administration; interest in using technology to work more efficiently and intelligently
  • Analytical expertise with strong accounting/financial/grants management background including multi-year projections, and cost accounting standards
  • Ability to analyze complex situations, identify workable solutions/alternatives and effectively balance customer service with regulatory compliance
  • Ability to work effectively, prioritize and be flexible in a high-paced, high- volume professional environment
  • Experience with research administration in an academic setting highly desirable
  • Strong oral and written communication skills; sound professional judgment; analytical problem solving ability; emotional maturity and ability to provide high quality service in a timely manner is required
  • Ability to work effectively in a team environment
  • Ability to take initiative and work independently, consulting with appropriate parties as needed
  • Possess a high degree of personal integrity and discretion, solid decision-making skills, judgment and flexibility

Preferred Qualifications

  • Knowledge of Coeus, Huron (or other major university preaward enterprise system) application, PeopleSoft Financial Systems, and Concur
  • Understanding of Princeton's objectives, policies, organization and procedures
  • Experience in sponsored programs administration at a “Research I” university highly desirable

Education Requirement:

  • Bachelor’s degree or equivalent experience

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW