Working at MIT offers opportunities, an environment, a culture – and benefits – that just aren’t found together anywhere else. If you’re curious, motivated, want to be part of a unique community, and help shape the future – then take a look at this opportunity.

ADMINISTRATIVE ASSISTANT 2, Music and Theater Arts (MTA), to perform highly complex and diverse duties in support of section head and general section support; and prepare and oversee promotion cases, reappointment cases, and job searches. Responsibilities include greeting visitors, responding to inquiries, and creating a welcoming and well-organized office environment; assisting section head with complex scheduling and meetings; arranging travel; preparing donor materials; acting as primary point of contact/liaison for section head’s communication; preparing and organizing logistics for meetings; composing letters and correspondence; independently working on other duties and special projects for the section head as needed; coordinating all aspects of promotion, reappointment, and hiring cases; compiling and organizing all aspects of complex searches on strict deadlines, including document preparation, posting advertisements, university mailings, organizing committee meetings, database management, etc.; planning and organizing multi-step events including reserving space, sending invitations, tracking invitees, ordering food, handling AV requests, etc.; maintaining office supplies; processing personal credit card charges and generating requests for payment and parking passes as needed; assisting the AO as needed. 

Job Requirements

REQUIRED:  high school diploma; three years’ administrative/office/related experience; strong organizational, communication, interpersonal, and problem-solving skills; advanced-level proficiency with Macintosh computers, Outlook, Word, Excel, e-mail, Adobe Acrobat, and PowerPoint; willingness/ability to quickly learn new systems; proofreading, editing, and writing experience; meticulous attention to detail and accuracy; good attendance; discretion and good judgment with confidential information/issues; and ability to multitask, manage multiple projects, meet multiple deadlines, and work independently and effectively in a pressured work environment with changing priorities and minimal supervision. PREFERRED: bachelor’s degree; knowledge of MIT’s financial policies; and in-depth understanding of MIT, SHASS, and MTA policies/procedures.  Job #18373-5

MIT is an equal employment opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, or national or ethnic origin.

MIT considers equivalent combinations of experience and education for certain jobs. All candidates who believe they possess equivalent experience and education are encouraged to apply.