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Registrar and Academic Support

Employer
YALE UNIVERSITY
Location
Connecticut, United States
Closing date
28 May 2020

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Position Focus:

Reporting to the Operations Manager in the Department of Chemistry, provides administrative support to faculty, staff and students. Provides academic administrative support in several areas including: Graduate and Undergraduate Support; Visit, Event and Seminar planning and execution; and, in coordination with the Senior Administrative Assistants for Faculty and Research Support, provide project support to the Chair and Lead Administrator of the Department of Chemistry. Performs other related duties as assigned in support of the Department Office.

Essential Duties

  1. Serves as a principal source of information on administrative, academic, and procedural matters to students, prospective students, faculty, and staff.
  2. Processes applications for admissions. Ensures compliance with administrative policies and procedures.
  3. Assists students with the completion of forms. Reviews and verifies forms for completeness and accuracy.
  4. Establishes and maintains student files, ensuring all personal, financial, and academic records are kept current and accurate.
  5. Monitors student records to ensure compliance to academic regulations and program requirements for graduation. Maintains logs and records. Compiles statistical data and information. Summarizes data in reports or analyses.
  6. Updates, edits, and writes program publications. Coordinates production and distribution of publications.
  7. Coordinates teaching schedules for academic classes. Schedules classroom assignments. Coordinates Senior Essay and Dissertation activities.
  8. Monitors financial records and activity.
  9. Oversees and instructs support staff.
  10. Performs clerical functions incidental to office activities.

Required Education and Experience

Four years of related work experience, two of them in the same job family at the next lower level, and high school level education; or two years of related work experience and an Associate's degree; or an equivalent combination of experience and education.

Required Skill/Ability 1:

Excellent and proven organizational skills. Outstanding interpersonal and customer service skills. Excellent written and verbal communication skills and attention to detail. Ability to handle sensitive information confidentially. Proven ability to function independently and as part of an integrated team in a fast-paced environment.

Required Skill/Ability 2:

Proven ability to manipulate large volumes of data and understand relational databases. Well-developed knowledge of Windows and Microsoft products. Advanced proficiency in Excel and Word. Proven ability to extract large amounts of data and to analyze and export into various software programs for operational use.

Required Skill/Ability 3:

Ability to multi-task effectively with demanding time constraints. Work well under pressure addressing multiple projects, often with conflicting demands and deadlines, with a high degree of accuracy. Excellent follow-up skills. Provide succinct and concise descriptions of tasks to supervisors and peers.

Required Skill/Ability 4:

Ability to interact effectively with multiple levels of organization. Ability to work independently and follow a project through to completion. Proven ability to interact with a diverse client base and plan and schedule seminars and meetings. Works closely with DUS and Academic Support Assistant. Provides coverage and assistance to other areas based on operational needs.

Required Skill/Ability 5:

Demonstrated administrative support skills. Demonstrated track record of excellent attendance, reliability, and punctuality.

Preferred Education, Experience and Skills:

Working knowledge of Microsoft Access, Drupal and University systems: GSPS, Banner, Courseleaf, and TFS; working knowledge of university’s organization and academic, administrative, financial policies, and guidelines. Previous experience providing support in an academic unit handling admissions and Faculty Appointments desired.

Weekend Hours Required?

Occasional

Evening Hours Required?

Occasional

Drug Screen

No

Health Screening

No

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. Please visit www.yale.edu/hronline/careers/screening/faqs.html for additional information on the background check requirements and process.

Posting Disclaimer

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

Affirmative Action Statement:

Yale University considers applicants for employment without regard to, and does not discriminate on the basis of, an individual’s sex, race, color, religion, age, disability, status as a veteran, or national or ethnic origin; nor does Yale discriminate on the basis of sexual orientation or gender identity or expression. Title IX of the Education Amendments of 1972 protects people from sex discrimination in educational programs and activities at institutions that receive federal financial assistance. Questions regarding Title IX may be referred to the University’s Title IX Coordinator, at TitleIX@yale.edu, or to the U.S. Department of Education, Office for Civil Rights, 8th Floor, Five Post Office Square, Boston MA 02109-3921. Telephone: 617.289.0111, Fax: 617.289.0150, TDD: 800.877.8339, or Email: ocr.boston@ed.gov.

Note

Yale University is a tobacco-free campus

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