University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Business Administrator, Fiscal Operations - Penn Dental Medicine

Job Profile Title

Business Administrator A

Job Description Summary

With close supervision, administer all financial and administrative operations for Penn Dental Medicine. Work independently to manage, process, monitor and analyze revenue and expense transactions, purchasing card journals, weekly and monthly payroll and personnel activities, budget and forecast preparation and submission, expense reports and assets and work space updates. The incumbent will also manage and administer grants and contracts, monitors budgets, submits financial reports to corporate partners and funding agencies. Will generate monthly reports using Ben Financials or other financial systems and conduct monthly reconciliations. Ensure compliance of daily, monthly and annual financial policies and procedures, and meet all reporting requirements.

Job Description

This position supports Workday and business administration activities and projects for the Fiscal Operations Department at Penn Dental Medicine. This includes providing administrative support and coordination in hiring, creating new positions, terminations, position discontinuations, and any other related budget, operational and Workday activities to support the operations of the School. The role will help in creating job requisitions, hiring staff into positions, setting up compensation, updating costing allocations, management of weekly payroll/timesheets, processing incentives/additional pay requests, working with International Student and Scholar Services (ISSS) on employment-based immigration matters and processing pertaining to hiring international scholars (Visa/H1-B requests, F-1/J-1 students, etc.), working with faculty to appoint Post Doctoral fellows in the Post Doctoral Database and set-up in Workday. With supervision, administer all financial and administrative operations for the School/Center. Work independently to manage, process, monitor and analyze revenue and expense transactions, purchasing card journals, weekly and monthly payroll and personnel activities, budget and forecast preparation and submission, expense reports and assets and work space updates. The incumbent will also support grants and contracts, monitors budgets, submits financial reports to corporate partners and funding agencies. Will generate monthly reports using Ben Financials or other financial systems and conduct monthly reconciliations. Ensure compliance of daily, monthly and annual financial policies and procedures, and meet all reporting requirements.

Qualifications
Associate's Degree or Two Year College with 2-3 years of related experience or equivalent combination of education and experience is required

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

School of Dental Medicine

Pay Range

$36,401.00 - $65,521.00

Affirmative Action Statement 
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements 
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job