Employee and Labor Relations Administrator

Location
California, United States
Posted
18 Feb 2020
End of advertisement period
18 Apr 2020
Ref
85932
Contract Type
Permanent
Hours
Full Time

Stanford University is one of the world’s premier academic and research institutions, devoting tremendous intellectual and physical resources toward the betterment of humanity. As a major Silicon Valley employer, Stanford seeks people committed to excellence and to improving our world. In turn, the university is committed to supporting its employees as they develop their careers and enrich their lives.

Stanford University Human Resources (UHR) is seeking an Employee & Labor Relations Administrator to assist the Employee & Labor Relations team in all facets of employee and labor relations. The Employee & Labor Relations Administrator will act as the first point of contact for most employee and labor relations inquiries and serve as a resource on policies, procedures, and practices. The ideal candidate will have excellent interpersonal and organizational skills, ability to work with a team as well as independently, and manage the details of employee and labor relations administrative processes (e.g., unemployment claims, terminations, grievances, information requests, meeting coordination, and website updates). This position is located at our new Stanford Redwood City Campus, 505 Broadway, Redwood City, California.

JOB PURPOSE:

Administer, support, and manage programs or functions under general supervision.

CORE DUTIES*:

  • Serve as a resource on employee and labor relations issues, effectively communicate and explain policies, procedures, and practices. Resolve issues as appropriate and/or coordinate with Employee & Labor Relations team member or school/business unit.
  • Independently implement, administer and evaluate all details of employee relations activities (transactions and documentation) in collaboration with the Employee & Labor Relations team, including unemployment claims, terminations, information requests, and grievances. Act as key contact.
  • Collect and analyze HRIS data, create reports, review and explain trends for compliance, audit, and metrics purposes; formulate and evaluate alternative solutions and/or recommendations to achieve the goals of the program or function.
  • Analyze and interpret policies; develop, revise and implement procedures for employee and labor relations activities.
  • Compose, maintain, modify, and/or ensure accuracy of content in various documents, reports, and/or websites.
  • Organize and/or participate in conferences, seminars, events, and negotiations. Perform associated duties including arranging services with vendors, producing and distributing materials, administering logistics, and managing event within budget. May monitor and approve expenditures.
  • Provide administrative support for Employee & Labor Relations staff, such as meeting logistics, union support work, website updates, document preparation, and recordkeeping. Maintain Employee & Labor Relations electronic filing system, including filing and scanning. Manage the Associate Vice President of Employee & Labor Relations’ calendar and coordinate meetings on behalf of the ELR team.

* - Other duties may also be assigned

MINIMUM REQUIREMENTS:

Education & Experience:

Bachelor’s degree and three years of relevant experience, or combination of education and relevant experience.

Knowledge, Skills and Abilities:

  • Demonstrated ability to prioritize own work and multi-task.
  • Demonstrated excellent organizational skills.
  • Demonstrated ability to take initiative and ownership of projects.
  • Ability to communicate effectively both orally and in writing.
  • Ability to routinely and independently exercise sound judgment in making decisions.
  • Demonstrated experience working independently and as part of a team.
  • Relevant subject matter knowledge.
  • Ability to direct the work of others, for jobs requiring supervision.

Certifications and Licenses:

None

PHYSICAL REQUIREMENTS*:

  • Constantly perform desk-based computer tasks.
  • Frequently stand/walk, sitting, grasp lightly/fine manipulation.
  • Occasionally use a telephone.
  • Rarely lift/carry/push/pull objects that weigh 11-20 pounds.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

WORK STANDARDS:

  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

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