Executive Services

Faculty of Science

• Exciting continuing opportunity to join our The Executive Services team and work alongside the Faculty General Manager.
• Faculty of Science is located at our CBD Campus in Camperdown.
• Full-time position with a base salary of$74,898 - $83,861 p.a, Level 5, plus annual leave loading and a generous employer’s contribution to superannuation.

About the opportunity 

As a member of the Executive Services Team, the Executive Assistant reports directly to the Faculty General Manager (FGM) and will provide advice, support and guidance to the Faculty and Schools, with a focus on service excellence.

This position requires someone with extensive administrative and organisational skills who can ensure matters are prioritised and managed efficiently, meet deadlines and provide the full suite of professional executive and administrative assistance to the Heads of Portfolio (HoPs) as well as day-to-day administrative assistance to the Faculty Office and the Executive Assistant to the Dean.

About you

The University values courage and creativity; openness and engagement; inclusion and diversity; and respect and integrity. As such, we see the importance of recruiting talent aligned to these values and are looking for an Executive Assistant with the following:

• Tertiary qualifications and/or relevant administrative and office experience
• Proficient time and workload management skills with demonstrated ability to prioritise effectively. manage multiple tasks meet deadlines and achieve required outcomes with keen attention to detail, and a demonstrated self-starting approach to work.
• Excellent verbal and written communication skills including the ability to engage in independent consultation with a wide range of staff in a large complex organisation and, as appropriate, with external parties.
• Excellent interpersonal, relationship building and influencing skills with the ability to engage effectively with a range of stakeholders whilst ensuring a strong client focussed outlook.
• Advanced computer skills in the MS Office suite with extensive diary management experience.
• Strong analytic skills and the ability to bring multiple perspectives to problem solving.
• Previous experience in creating and maintaining effective administrative systems.
• Administrative experience in a tertiary organisation.

About us

The Faculty of Science is one of six faculties operating within the University and includes the Schools of Chemistry, Geosciences, History and Philosophy of Science, Life and Environmental Sciences, Mathematics and Statistics, Physics, Psychology and the Sydney School of Veterinary Science. The Faculty stewards a range of research entities including the Sydney Institute of Agriculture and the Lambert Initiative for Cannabinoid Therapeutics, and partners with University-wide research centres including the Charles Perkins Centre (CPC), the Brain and Mind Centre (BMC) and the University of Sydney Nano Institute.

How to apply

For more information on the position and University, please view the position description available from the job’s listing on the University of Sydney careers website.

All applications must be submitted via the University of Sydney careers website. Visit sydney.edu.au/recruitmentand search by the reference number 2831/1219C to apply.

Please note: Visa sponsorship is not available for this position.

Routine pre-employment probity checks will be carried out for this position

Closing date: 11:30pm, Tuesday 11 February 2020

The University of Sydney is committed to diversity and social inclusion. Applications from people of culturally and linguistically diverse backgrounds; equity target groups including women, people with disabilities, people who identify as LGBTIQ; and people of Aboriginal and Torres Strait Islander descent, are encouraged.