Periodontics Department and Academic Manager, Penn Dental Medicine

Location
Pennsylvania, United States
Posted
22 Jan 2020
End of advertisement period
22 Mar 2020
Ref
JR00014988
Contract Type
Permanent
Hours
Full Time

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title
Periodontics Department and Academic Manager - Penn Dental Medicine

Job Profile Title
Manager B

Job Description Summary

As Periodontics Department and Academic Manager, independently manage coordination of faculty onboarding and administration which includes part-time, full-time and associated statuses. Serve as Periodontics departmental liaison with faculty, staff, students, and other University of Pennsylvania office personnel as well as external clientele. Schedule meetings and events and participate in meetings as required. Prepare correspondence, reports, etc. for Department Chair and Program Director. Manage complex calendar management and scheduling of Postdoctoral Program Director and Chair. Oversee departmental financial activities including purchasing, reimbursement, memberships, monitoring expenses, processing and follow-up of payment. Prepare appropriate paperwork and scheduling for all faculty actions including appointments, reappointments, promotions, and departmental staffing searches.

Job Description

As Periodontics Department and Academic Manager, independently manage coordination of faculty onboarding and administration which includes part-time, full-time and associated statuses. Serve as Periodontics departmental liaison with faculty, staff, students, and other University of Pennsylvania office personnel as well as external clientele. Schedule meetings and events and participate in meetings as required. Prepare correspondence, reports, etc. for Department Chair and Program Director. Manage complex calendar management and scheduling of Postdoctoral Program Director and Chair. Oversee departmental financial activities including purchasing, reimbursement memberships, monitoring expenses, processing and follow-up of payment. Prepare appropriate paperwork and scheduling for all faculty actions including appointments, reappointments, promotions, and departmental staffing searches

Act as administrative point of contact for nationwide Departmental Chair Search. Process H-1B & J-1 Visa Applications for international faculty and visiting scholars. Coordinate and schedule interviews with postdoctoral program applicants. Provide follow up correspondence for all postdoctoral program applicants. Manage interviews and participate in applicant selection process. Coordinate and organize orientation for incoming postdoctoral students, fellows and scholars. Manage Periodontics Externship Program. Prepare, distribute and process student and faculty evaluations on a bi-annual basis. Maintain tracking of resident didactic progress. Prepare bi-annual program progress reports and letters for residents. Prepare transfer letters, letters of good standing, and letters of completion for postdoctoral residents. Track progress of residents on academic probationary; schedule meetings between residents and probationary committee, prepare reports and schedule review meetings. Maintain academic calendar for postdoctoral program. Provide curriculum information. Schedule postdoctoral guest lectures. Schedule lunch & learns, hands-on, and specialty trainings for postgrad residents. Coordinate and manage AAP in-service and oral Board Exam. Independently plan logistics for Tri-School Symposium and Periodontics Graduation annually. Perform additional duties as assigned. Processing Concur reimbursements, assisting with travel arrangements, scheduling meetings on behalf full time faculty, maintain schedules for full time faculty. Assist Managers and administrative staff with responding to telephone, email, and walk-in inquiries, scheduling room reservations, distributing mail, assisting with event planning and with events themselves for graduation, orientation, and applicant interviews.

  • Periodontics dept. liaison with faculty, staff, students & various Penn stakeholders. Independently manage coordination of faculty onboarding & administration (variety of part-time, full-time, visiting statuses). Schedule meetings & events in collaboration with PDM teams. Prepare correspondence, reports, etc. & manage calendar for Dept. Chair & Program Dir. Oversee dept. financial projects - purchasing, reimbursement, memberships, monitoring expenses, processing & payment.
  • Coordinate & organize orientation for incoming postdoctoral students, fellows & scholars. Manage Periodontics Externship Prog. Prepare, distribute & process student & faculty evaluations on a bi-annual basis. Maintain tracking of resident didactic progress. Prepare bi-annual prog. progress reports & letters for residents. Prepare transfer letters, letters of good standing, & letters of completion for postdoctoral residents.
  • Prepare appropriate paperwork & scheduling for all faculty actions - appointments, reappointments, promotions, & dept. staffing searches. Admin. point of contact for faculty searches. Process H-1B & J-1 Visa applications for international faculty & visiting scholars. Coordinate & schedule interviews with postdoctoral program applicants. Manage interviews & provide admin. support. Coordinate & organize orientation for incoming postdoctoral students, fellows & scholars.
  • Track progress of residents on academic probationary; schedule meetings between residents & probationary committee, prepare reports & schedule review meetings. Maintain academic calendar for postdoctoral program. Provide curriculum information. Schedule postdoctoral guest lectures. Schedule lunch & learns, inservices, & specialty trainings for postgrad residents. Coordinate & manage AAP in-service & Oral Board Exam.
  • Independently plan logistics for Tri-School Symposium & Periodontics Graduation. Process Concur reimbursements, travel arrangements, complex scheduling & meetings on behalf of faculty. Assist PDM admin. staff with responding to telephone, email, & walk-in inquiries, schedule room reservations, distribute mail, assist with event planning, graduation, orientation, & applicant interviews. Develop reports, track trends and metrics for Periodontics programs & associated projects.
  • Other duties and responsibilities as assigned.

Qualifications

Bachelor's Degree with 5-7 years of related experience or equivalent combination of education and experience is required. Previous budgeting and forecasting experience. Ability to multi-task. Strong accounting skills and knowledge of Penn's financial systems a plus.

Working Conditions
Office, library, computer room

Physical Effort
Typically sitting at a desk or table

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
School of Dental Medicine

Pay Range
$42,953.00 - $77,315.00

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements

Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

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