The Stanford School of Medicine is one of the nation's top-ranked medical schools. For decades, the Ophthalmology Department has trained outstanding physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. The Ophthalmology Department, at its core, is committed to improving the human condition through medical education, scientific research, and direct patient care. We have an exciting opportunity to join our team as Education Program Coordinator.

Under the supervision of the Academic Operations Manager, the incumbent coordinates all activities related to departmental residency & fellowship programs and provides support to departmental faculty education program leadership. This person is the main point-of-contact for all residents and fellows and as such must be available and approachable. The Coordinator also serves as the primary contact for the School of Medicine GME office for the department, and ensures coordinated, well-integrated programs. In collaboration with the Education Program Assistant, the Education Program Coordinator is the leader for planning and execution of department education events, such as residency and fellowship recruitment activities, Graduation Day, onboarding of new residents and fellows, off-boarding residents and fellows at the end of their programs, and leading the annual planning of the Stanford Bay Area Ophthalmology Course. This role will also assist the Chair’s Executive Assistant with the Department Holiday Party and Annual Department BBQ. The ideal candidate is highly organized, a team player, and is driven by the educational mission. We are looking for an individual with a passion for event planning, a keen eye for compliance and process, and who enjoys contributing as a member of the education team to support our residents and fellows.

Duties include: 

• Coordinate, organize, and execute department events as related to education: residency & fellowship interviews, onboarding, Graduation Day, off-boarding, and the Stanford Bay Area Ophthalmology Course.
• Compile reports using SF Match, AUPO, and ACGME. Enter rank order list, maintain residency matching, resident wish list.
• Maintain confidential resident/fellowship files and monitor records of resident/fellow attendance for all required educational activities, including conferences and other didactic experiences.
• Track work hours, resident & fellow activities and schedules in SHC MedHub; maintain, and update resident and fellow rotation, vacation and leave schedules in electronic systems. Work closely with department HR & Faculty Affairs to verify trainees’ status and activities as needed.
• Monitor and document the residency/clinical fellowship evaluation process in MedHub.
• Work with the Education Program Assistant to communicate regularly with residents/fellows and faculty regarding the daily activities, such as wet labs, special lectures, and weekly educational activities.
• Provides support to Faculty Program Directors including scheduling of student meetings, preparing meeting agendas, recording and maintaining meeting minutes, and other educational ad hoc requests.

* - Other duties may also be assigned

DESIRED QUALIFICATIONS:

• Bachelor’s degree
• 1-2 years in an office environment
• Event coordination experience

EDUCATION & EXPERIENCE (REQUIRED): 

Two-year college degree and one year of relevant experience, or combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

• Ability to work independently and to coordinate multiple assignments with fluctuating priorities.
• Agile and quick learner who can adapt easily to Stanford specific software and clinically related software.
• Solid oral and written communication skills. Ability to work with all levels of faculty and staff and handle diverse workload.
• Must have excellent customer service skills and ability to adapt to changing work environment.
• Proficient with Excel, Word and other applications required.
• Ability to learn, understand and apply Accreditation Council for Graduate Medical Education (ACGME) or other subspecialties guidelines

PHYSICAL REQUIREMENTS*: 

• Constantly perform desk-based computer tasks.
• Frequently sitting.
• Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
• Rarely twist/bend/stoop/squat, kneel/crawl.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job

WORK STANDARDS: 

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

Additional Information

Schedule: Full-time
Job Code: 4536
Employee Status: Regular
Grade: F
Department URL: http://ophthalmology.stanford.edu/
Requisition ID: 84766