Princeton University Public Lectures is seeking a Program Administrator who will be responsible for supporting the work of the Public Lectures Committee.  The Program Administrator handles all aspects of the event planning for the Public Lectures, including correspondence, communications and publicity, securing venues, budgeting and coordination with appropriate campus partners.

Responsibilities

Event management.  

The Public Lectures Administrator will secure venues for the lectures and organize both the lectures and the dinner with the speaker after the event.  This includes coordinating with campus partners, and with student and community organizations in advance of and on the day of the event.  It also includes securing technology support, making travel arrangements and the honorarium payment for speakers, escorting the speakers as necessary, and coordinating with student employees.

Communications.

The Public Lectures Administrator generates and sends invitations to the lectures and the dinner, manages RSVP's, drafts and posts press releases, works with the contractor graphic designer for posters and adds, and maintains the Public Lectures website, listserv, twitter, and Facebook. 

Administration.  The successful candidate will work with the Public Lectures committee to organize 1-2 meetings per year, maintain financial reports in Prime, conduct other budgeting and bookkeeping as needed, pay vendors, and supervise 2 student works charged with distributing posters advertising the lectures.

Other duties as assigned.

Qualifications

Essential Qualifications:

• Bachelor's degree or equivalent
• 3+ years work experience
• Website management experience
• Social media skills
• Administrative experience, from scheduling meetings to collating input from multiple  sources, and organizing spreadsheets
• Ability to archive events
• Experience with vendor management
• Excellent writing skills suited to an academic environment, with the ability to originate  text for public and internal announcements and the PLC website
• The ability to organize and convey information in a clear and concise manner as well as  prioritize and meet deadlines
• Excellent knowledge of English grammar, spelling and punctuation sufficient to  compose, edit and proofread correspondence and reports
• Demonstrated interpersonal skills to interact, maintain, and to work effectively at all  levels, with faculty, students, staff, and the external community
• Proven successful background in decision-making processes, excellent organizational  skills, ability to multi-task, exercise discretion and independent judgment, and be able to  work autonomously to meet deadlines 
• Knowledge of and commitment to the values and mission of a higher education research institution
• Proficienty in Microsoft Office applications, some Drupal, and InDesign or other current  graphic design software
• Ability to work with flexible working hours, including numerous evenings and occasional  weekend days and evenings

Preferred Knowledge, Skills, Abilities, Experience and Other Education:

• Familiarity with Princeton University departments and resources
• Event management experience
• Some approach to archiving events
• Public relations experience
• Experience with large cultural institutions or art institutions

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW