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Grant Manager

Employer
CALIFORNIA INSTITUTE OF TECHNOLOGY
Location
California, United States
Closing date
20 Feb 2020

Job Summary

Resnick Sustainability Institute (RSI) was founded in 2009 and has supported research in the areas of energy and sustainability at Caltech for nearly 10 years. In September 2019, a $750M pledge was committed to Caltech to significantly expand RSI and its research objectives. RSI is seeking an experienced Grant Manager to manage RSI funds. The RSI Grant Manager will report to the RSI Executive Director of Operations (EDO).

Job Duties

  • Ensure service-oriented and timely pre- and post-award administration of RSI agreements, contracts, subcontracts, and grants.
  • Work with EDO on formulation of the RSI annual budgets.
  • Prepare financial reports and projections; review financial status to assure that funds are expended appropriately. Advise on any potential problems and provide recommendations for corrective actions.
  • Establish and maintain proactive and collegial relationships with various Caltech offices, such as the Office of Sponsored Research, Project Accounting, Fund Accounting, Payroll Services, Procurement, and Facilities, to ensure efficient operation of RSI.
  • Maintain a current working knowledge of any policies and regulations relevant to RSI research and operations; maintain all of the proper documentation to ensure compliance with Caltech’s policies.
  • Perform specific duties associated with award set up and day-to-day funds management, such as setting up spending accounts, processing labor distributions, purchasing approvals, and cost transfers.
  • Responsible for managing allocation of funds to RSI awardees and among RSI resource centers.
  • Coordinate with the Office of Sponsored Research and Advancement and Alumni Relations on any matters relating to award reporting and closeouts.
  • Provide guidance in grants administration and training, if necessary, to administrative staff who assist with the account reconciliation process, and correct posting of expenditures to RSI award.
  • Work with RSI affiliated faculty to draft budgets for grant applications.
  • Perform other related job duties as assigned.

Basic Qualifications

  • Bachelor’s degree with 4 or more years of relevant work experience is required.
  • Experience with preparing and managing budgets.
  • Use computer proficiency for word processing, databases, spreadsheets, and online research.
  • Attention to detail and good time management skills are required.
  • Effective, tactful, and professional oral and written communication.
  • Use of good judgment, diplomacy, and patience.
  • Works well independently as well as a member of a team.

Preferred Qualifications

  • Prior experience with management of gift agreements.
  • Oracle and/or Caltech experience is preferred.
  • Experience with analyzing, evaluating, and recommending solutions to RSI faculty and senior leadership on grant-related matters.
  • Experience with preparing grant proposals.

Required Documents

  • Resume (2 page limit)
  • Cover Letter (1 page limit)
  • Three professional references (references may be contacted as part of the application process)

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