The Department of Psychiatry and Behavioral Sciences at Stanford University School of Medicine places importance on advancing science and integrating this foremost mission with those of clinical innovation and service, educational excellence, community engagement and commitment and professionalism and leadership development. This approach allows us to change future understanding and practices in our fields of science, the health professions, and society at large. It is an approach that stretches the traditional boundaries of an academic department and acknowledges the interdependent nature of the five missions with which we are entrusted. For us, the vision affirms the diverse activities, past successes, and distinct career paths of our multidisciplinary faculty. It establishes a mindset that will help draw our people together to collaborate and combine efforts that are necessary in moving forward this full academic portfolio. Finally, it is a vision that provides an authentic rationale for growth in a number of critical areas arising in fields from basic science to public policy.

The Department of Psychiatry & Behavioral Sciences at Stanford University’s School of Medicine is seeking a Finance Associate to provide accounting and finance-related support. Reporting to the Director of Finance & Administration, the Finance Associate would assist with items related to the financial management of the department’s Clinician Educators, Instructors and Faculty specifically by working with the Sr. Financial Analyst on the commitment worksheet, perform data entry and clean up, maintain databases and assist with the tracking of faculty payments.

Duties include:

• Review, process, gather, and compile accounting transactions and documents for completeness, accuracy, and compliance.
• Review transactions, support documents, journal postings, etc. for accuracy, consistency, authorizations and compliance. Monitor transactions in accounting systems for clearing and outstanding items.
• Compile, maintain, and review data and daily reports for accuracy. Generate standardized financial reports.
• Resolve transactional inquiries, escalate broader issues.
• Respond to transactional inquiries from client groups.
• May be responsible for p-card administration, processing, travel cards and expendable reimbursements.
• May establish accounts in financial systems; prepare invoices.
• Participate in new initiatives, as needed such as user testing.
• Maintain accounting/finance departmental files and desktop procedures and process documents for area of responsibility. Ensure compliance with University policies, and federal regulations and requirements.

* - Other duties may also be assigned

DESIRED QUALIFICATIONS:

• Bachelor’s Degree in finance, accounting or related field preferred
• Advanced Excel skills to include knowledge of pivot tables and formulas
• Ability to maintain confidentiality due to sensitive nature of information position would be privy to
• Strong understanding of sensitive financial data
• Cognizant of multiple deadlines and workflows

EDUCATION & EXPERIENCE (REQUIRED):

High School diploma or equivalent and two years' work experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

• Knowledge of basic accounting procedures.
• Ability to operate computerized office applications and accounting systems.
• Ability to clearly and effectively communicate information to internal audiences and client groups

PHYSICAL REQUIREMENTS*:

• Constantly perform desk-based computer tasks.
• Frequently sit, sort, file paperwork or parts, grasp lightly, and use fine manipulation, lift, carry, push and pull objects that weigh 10 pounds or less.
• Occasionally write by hand, twist, bend, stoop and squat.
• Rarely stand, walk, reach or work above shoulders and use a telephone.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORKING CONDITIONS:

May work extended hours during peak business cycles.

Additional Information

• Schedule: Full-time
• Job Code: 4440
• Employee Status: Regular
• Grade: E