Department: Vice Provost and Dean of Research Office (Dean’s Office)
Department URL: https://doresearch.stanford.edu
Job Code: 4701
Grade: F
Exemption: Non-exempt
Schedule: M-F, 40hrs/week
  
Note: The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. 
 
The Vice Provost and Dean of Research Office (VPDoR) oversees 5 shared research facilities and 20+ independent labs, institutes, and centers of which span the life sciences, physical sciences, social sciences, humanities, engineering, and medicine. The VPDoR also oversees offices such as Environmental Health and Safety, Science Outreach, Research Compliance, International Affairs,  and Technology Licensing.

 These institutes are in line with Stanford’s longstanding tradition of crossing boundaries to tackle large problems, engaging faculty and their students in collaborations that range from international and economic studies to challenges facing the environment, energy and health.

 The VPDoR is seeking a dynamic, detail-oriented Human Resources Associate to provide exceptional HR client support to the associate directors, faculty, students and staff within the VPDoR units. As the HR Associate, you will be the first point of contact for all inquiries related to HR systems, processes, and policies. You will bring an organized, proactive approach to the daily operations of our dynamic HR team while managing HR administrative processes, people data, employment activity, documentation, and special projects. This role will report to the VPDoR HR Director.

Your responsibilities include:

• Serve as a resource on human resources issues, effectively communicate human resources policies, and explain human resources processes and procedures. Resolve basic issues as appropriate. Refer other issues to human resources manager/director or supervisor for resolution.
• Coordinate the recruitment process, including job postings, interview scheduling, and applicant disposition with hiring managers, human resources staff, and/or supervisors.
• Support and coordinate employment activities (transactions and documentation). Assist in onboarding and exit process of staff.
• May support the process (transactions and documentation) for academic and staff appointments/reappointments and student/post-doctoral appointments.
• Coordinate and/or perform HRIS data management activities, including initiating transactions and running reports for compliance, audit, and metrics purposes. Ensure data integrity, and serve as primary contact for identifying and resolving pay issues. May perform time and leave administration duties and input data to financial system.
• Explain applicable disability and leave procedures, and generate related correspondence; update and maintain reports to track leaves.
• Assist in the communication of the annual performance appraisal process; review and track incoming performance appraisal forms.
• Maintain personnel and human resources related files.
• Provide general administrative support for human resources staff.

To be successful in this position, you will bring:

• Associate degree and two years of relevant experience, or a combination of education and relevant experience.
• Strong attention to detail and accuracy.
• Ability to learn and apply general human resources policies using problem-solving skills.
• Demonstrated ability to maintain confidentiality and effectively handle highly sensitive and personal information with sound judgment, tact, and discretion.
• Ability to consistently follow through with projects and assignments and meet deadlines.
• Excellent oral and written communication skills.
• Strong and effective interpersonal and customer service skills.
• Strong computer skills, including Microsoft Office suite (Outlook, Word, Excel, and PowerPoint). Familiarity with human resource management systems, such as PeopleSoft and time/leave systems. Experience using email and internet.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu.
• HR Certification (PHR, SPHR or related) desired.

Physical Requirements

• Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone.
• Occasionally write by hand, twist/bend/stoop/squat, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, lift/carry/push/pull objects that weigh up to 10 pounds, sort/file paperwork.
• Rarely kneel/crawl, operate foot and/or hand controls.
   

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Why Stanford is for YOU
 
Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

• Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
• A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
• A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
• Discovery and fun. Stroll through historic sculptures, trails, and museums.
• Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!

 How to Apply

• We invite you to apply for this position by clicking on the “Apply for Job” button.
• *Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law

Additional Information

• Schedule: Full-time
• Job Code: 4701
• Employee Status: Regular
• Grade: F
• Requisition ID: 85562