About Us

The Stanford School of Earth, Energy & Environmental Sciences (SE3) develops the knowledge and talent to understand the workings of the planet and to help solve resource and environmental challenges. 

Reporting to the Director of Finance and Operations in the Department of Geological Sciences, this position is responsible for planning, forecasting, monitoring, reconciliation, administrative management, and all pre/post award activity for the portfolios of assigned faculty members and their research groups or affiliate groups. The Research Administrator will liaise regularly with faculty, students, Dean Office staff, campus partners, and will serve as a primary point of contact for administration of research-related activities in compliance with sponsor, department, and university guidelines and government regulations.

The successful candidate will have a minimum of three years’ prior experience managing research awards and budgets, preferably in a university environment; a proven ability to manage multiple projects from conception through execution; a superior customer-service orientation and a “can-do” attitude; flawless attention to detail; experience with setting and managing project budgets; creativity and resourcefulness, and an ability to effectively juggle multiple priorities.

Your Responsibilities will include*:  

• Prepare complex proposals within parameters of sponsored and non-sponsored research guidelines. Oversee and communicate submission process, both paper and electronic; resolve issues relating to proposal preparation and submittal process.
• Develop, prepare, revise, and finalize project budgets, and provide budget justification; obtain cost sharing commitment and support. Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries; advise on new regulations.
• Collaborate with Office of Sponsored Research to ensure awards are set up properly and cost-sharing requirements are fulfilled; initiate cost transfers.
• Review and approve expenditures, advise on post award spending and commitment activity, and oversee compliance related to fund and revenue.
• Develop and communicate reports supporting project status; create forecasting models, scenarios, and decision aides.
• Manage contract closeout process and audit inquiries; submit final reports and certificates.
• Interpret complex university and government policies (FAR, Cost Accounting Standards, Office of Management and Budget circulars, sponsored guidelines, etc.) for project and university personnel and help guide other staff in interpreting complex policies.
• Identify and implement process improvements. Participate in and lead cross campus projects. Train and advise on issues requiring specific technical expertise.
• Review and approve Procurement transactions (buy/pay transactions, reimbursements, etc.)
• Serve as a resource on subject area to principal investigator staff.
• Work closely with two other sponsored research coordinators for uniformity in department’s business processes.

* - Other duties may also be assigned 

To be successful in this position, you will need:

MINIMUM REQUIREMENTS:

Education & Experience:

Bachelor's degree and five years of job related experience, or combination of education and relevant experience.

Knowledge, Skills and Abilities:

• Expert knowledge of governmental regulations (e.g. Uniform Guidance (Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards). 
• Knowledge and ability to understand, interpret, and communicate university policies and procedures.
• Excellent oral, written, and communication skills.
• Excellent analytical skills; demonstrated proficiency in Excel and web-based tools.
• Strong accounting skills; knowledge of accounting principles.
• Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting.
• Strong knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.
• Expert in project management, including managing international collaborations and complex multi-sub award contracts.
• Knowledge of personnel management, including proposing effort for and training and hiring of students, post-doctorals, academic appointments, regular staff, bargaining unit staff, and consultants, along with the circumstances appropriate for each type of position.
• Extreme attention to detail.
• Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project.
• Excellent time management and organizational skills.

Preferred Qualifications

• Experience working with Corporate Affiliate programs

Certifications and Licenses:

• Cardinal Curriculum I and II must be completed to remain in this position.
• Certified Accountant or Auditor, MBA, project management certification, or similar credential desired.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

Why Stanford is for you:

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

• Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
• A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
• A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
• Discovery and fun. Stroll through historic sculptures, trails, and museums.
• Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!

How to Apply

We invite you to apply for this position by clicking on the “Apply for Job” button. To be considered, please submit a cover letter and résumé along with your online application.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford welcomes applications from all who would bring additional dimensions to the University’s research, teaching and clinical missions.

Additional Information

Schedule: Full-time
Job Code: 4483
Employee Status: Regular
Grade: I
Requisition ID: 85621