HERIOT-WATT UNIVERSITY

Sports Union Administrator, Sport

Location
Edinburgh, United Kingdom
Salary
£17,682–£19,133 (Grade 3)
Posted
22 Oct 2019
End of advertisement period
28 Oct 2019
Ref
IRC24191
Contract Type
Permanent
Hours
Part Time

Location Edinburgh, GB      
Organization Name Heriot-Watt University Sports Union      

About Heriot-Watt University          

Heriot-Watt University has five campuses: three in the UK (Edinburgh, Scottish Borders and Orkney), one in Dubai and one in Malaysia. The University offers a highly distinctive range of degree programmes in the specialist areas of science, engineering, design, business and languages.

With a history dating back to 1821, Heriot-Watt University has established a reputation for world-class teaching and practical, leading-edge research, which has made it one of the top UK universities for business and industry. We connect with industry at every level and develop programmes to match their needs – so employers get work-ready industry-fit graduates.

Heriot-Watt is also Scotland's most international university, boasting the largest international student cohort.

We have an established set of values that help us to nurture innovation and leadership, and show our commitment to continuous improvement and development in all our activities.

For full details on our University please view our Careers at Heriot-Watt http://www.hw.ac.uk/about/careers-at-heriot-watt.htm

About our Team          

HWUSU is a student focussed organisation responsible for the University’s sporting needs, sitting beneath Oriam in the University’s hierarchical structure. HWUSU currently offers over 30 sports, as well as a range of other opportunities through volunteering and links in the local community.
 
The number of sports offered by HWUSU has steadily increased over time, with volunteering, community links, social opportunities and charity work also becoming more prominent parts of HWUSU. The current SU membership sits at just over 1,800, spread across the 30+ sports on offer.
The SU Administrator will be joining our small team, which consists of the Sports Union President and Sports Union Coordinator and supported by the Sports Development Manager.      

Detailed Description          

Job Title: 

Sports Union Administrator (Sport)

Responsible to:

Sports Programme Supervisor (SPS)

Responsible for:

The role has three key work streams:

  1.  Sports Administration
  2. Special events
  3. Volunteer Support

Employer:

Heriot-Watt University Sports Union

Employment location:

Heriot-Watt University, Edinburgh, EH14 4AS

Background

HWUSU is a student focussed organisation responsible for the University’s sporting needs, sitting beneath Oriam in the University’s hierarchical structure. HWUSU currently offers over 30 sports, as well as a range of other opportunities through volunteering and links in the local community.

The number of sports offered by HWUSU has steadily increased over time, with volunteering, community links, social opportunities and charity work also becoming more prominent parts of HWUSU. The current SU membership sits at just over 1,700, spread across the 30+ sports on offer.

Job Overview (summary)

The Sports Union Administrator executes administrative tasks including executing and recording financial transactions, completing administrative tasks imperative to the operation of the business and delivery of the SU’s large social events.

Values & Behaviours

We require an individual who can display core values and behaviours that underpin consistently high standards. This should be aligned to both the Sports Union Values and Oriam behaviour as outlined below:

SU Values: Celebrate, Collaborate, Belong & Inspire.

Oriam Behaviours:

  • Welcoming & Inclusive
  • No stone left unturned
  • Solution-driven

      Key duties and responsibilities          

Key Responsibilities - This section describes what is expected from the role

Club Administration

Assessments

Coordinate driver assessments working closely with the University and assessment provider.

Facilities

Book all internal and external facilities for training and matches.

Fixtures/ Results

Arrange all club fixtures, input subsequent results (including SSS leagues and other rec leagues) and profile.

Transport

Execute and monitor transport bookings and processes in line with allocated allowances.

Vehicle Maintenance

Deal with any issues on vehicle maintenance for long-term leases.

Events

Recreational Sport

Coordinate SSS Ladders & Intramural Sport, support and champion the recreational activity within clubs and coordinate one-off events.

Watt Wednesdays

Coordinate delivery of Watt Wednesday events throughout the year (x4).

Varsity

Support with delivery of varsity as part of organising committee.

People

Coordinators

Support of club coordinators with their roles.

Volunteer Coach Programme

Develop student coaching programme.

Education, qualifications and experience          

Skills & Experience

E = Essential

D = Desirable

E

Experience and competency with Microsoft Office, Excel and Word and other IT programmes.

E

Experience of sports administration.

E

Effective organisational and time management skills.

E

Effective communication skills.

E

Ability to work flexibly and collaboratively as part of a team.

E

Ability in balancing heavy workload.

E

Demonstrate a commitment to personal and organisational improvement.

E

Displays a positive and approachable nature with a passion for sport.

D

An understanding of Tertiary Education sport.

D

Educated to degree level.

How To Apply          

Applications can be submitted up to midnight (UK time) on Monday 28th October 2019.

Interviews will take place on TBC This role does not meet the minimum requirements set by UKVI to enable sponsorship of non-European nationals. Therefore we cannot progress applications from candidates who require sponsorship to work in the UK. For further information on this please visit the UK Visas and Immigration website: https://www.gov.uk/browse/visas-immigration/work-visas

Minimum Salary 17682      
Maximum Salary 19133      
Currency GBP                  
Amount of Travel No Travel

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