Portfolio Officer

Banyule, Australia
09 Oct 2019
End of advertisement period
23 Oct 2019
Contract Type
Full Time

The role

The Projects and Business Transformation Office within Information Services supports and enables the delivery of business change initiatives and projects that form a critical part of the La Trobe University strategy. The office provides frameworks, processes, governance and resources for the successful delivery of projects and change; and provides visibility and requisite reporting to the Information Services and University Senior Management of the project activity governed within the Projects and Business Transformation Office.

Reporting to the Portfolio Manager, this position plays a critical role in supporting the successful operations of the Projects and Business Transformation Office (PBTO). We are seeking an innovative and proactive individual to join our dynamic team with experience in working in PMOs, project management and monitoring tools, project accounting and reporting. Demonstrated experience with MS Project, MS Excel, SharePoint and PPM tools is a must.

What you will be doing

  • Coordinating support for the Finance (financial management, project accounting and procurement), HR, IT and University operations in the delivery of Projects and Business Transformation Office work activities.
  • Maintaining efficient project administration procedures and processes; and including continuously and proactively identifying process improvement opportunities, communicating and implementing changes.
  • Provision of advice and support to Project Managers on procedures, project management and monitoring tools, including MS Project.
  • Coordination and quality assurance of project information for ICT Program and Portfolio reporting.
  • Coordination of the Portfolio's risk management plan.

About you

An innovative and proactive individual to join our dynamic Portfolio Management team with experience in working in PMOs, project management and monitoring tools, project accounting and reporting.

You have:

  • Ability to develop innovative methodologies or take a leading role in the application of proven techniques involving considerable theoretical and technical sophistication.
  • Experience with Microsoft Project software and other PPM tools.
  • A degree in a related discipline to the position with subsequent relevant work experience; or work experience and domain expertise; or an equivalent alternate combination of relevant knowledge, training and/or experience.
  • Proven ability to apply theoretical knowledge or expertise to bring together diverse (and sometimes conflicting) information to solve problems.
  • Demonstrated organisation, problem solving and negotiation skills, with an ability to coordinate several different streams of work concurrently and take a proactive role in applying proven techniques to solve problems affecting the division and more broadly the University.
  • Excellent written and oral communication and interpersonal skills, especially the capacity to work collaboratively and cooperatively in small teams and ability to develop excellent working relationships with colleagues, students and other stakeholders.

We Are

Accountable, innovative, connected, caring

For over 50 years, La Trobe has been one of Australia's pioneering universities. We are now recognised as one of the world's leading universities, and our success is a direct result of our world-class research and teaching – and the talent and commitment of our people.

Our university culture is safe, inclusive, accountable and everyone is respected and supported to be their best. We are globally connected, we care about what we do and why we do it, and we drive innovation.

Join us at La Trobe, where today’s uncertainties are tomorrows possibilities.


  • 17% Super!
  • Staff development and training
  • Employee assistance programs
  • Health fund
  • Salary packaging
  • Onsite child care facilities at our beautiful Bundoora campus
  • Flexible work arrangements

Sound Good? Here’s how to apply

Submit a cover letter, an up to date copy of your resume. Good luck!

To be considered for this position, applicants must have the right to work in Australia and be willing to obtain or currently hold a valid Working with Children Check.

Applications close: Wednesday 23 October, 2019 11:55 PM AEST

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