Administrative Assistant II

Massachusetts, United States
09 Oct 2019
End of advertisement period
09 Dec 2019
Contract Type
Full Time

Functional Area: Administration
Department: Mechanical Engineering
School Area: Engineering
Employment Type: Full-Time
Employment Category: Non-Exempt
Visa Sponsorship Available: No

Working at MIT offers opportunities, an environment, a culture – and benefits – that just aren’t found together anywhere else. If you’re curious, motivated, want to be part of a unique community, and help shape the future – then take a look at this opportunity.

ADMINISTRATIVE ASSISTANT II, Mechanical Engineering (MechE), to provide comprehensive support for one professor.  Will greet visitors and guests; assist faculty and teaching assistants with the preparation of course materials; monitor and order supplies and equipment; monitor and reconcile accounting statements; investigate and follow up on purchasing/accounting discrepancies; prepare purchasing and accounting forms; schedule appointments, meetings, and travel arrangements; process travel reimbursements; gather information and submit requests for visiting and postdoctoral appointments; assign offices and keys/card access; assist with orienting new students, staff, and visitors; use web software to input, update, and maintain web content; design PowerPoint presentations from established content; implement or maintain the office filing system; provide telephone coverage; and handle other general office duties as needed. 

Job Requirements

REQUIRED: a high school diploma or its equivalent; a minimum of three years’ secretarial, office, or related experience; excellent organizational, word processing, interpersonal, and communication skills; experience with arranging travel, paying invoices, ordering supplies, reconciling accounts, and arranging expense reimbursements; and proficiency with Microsoft Office, experience updating websites; and willingness to learn new software.  Must be able to prioritize and handle multiple tasks simultaneously, problem solve, interact effectively with people at all levels, and work both independently and as part of a team. Job #18088-5

MIT is an equal employment opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, or national or ethnic origin.