Bargaining Unit

L34 - Local 34 (Yale Union Group)

Time Type

Full time

Duration Type

Fixed

If Fixed Duration, Period

8 months from date of hire

If Fixed Duration, is continuation possible?

Yes

Other Fixed Duration Date

30-Jun-2020

Compensation Grade

Labor Grade D

Work Location

Medical School Campus

Worksite Address

367 Cedar Street
New Haven, CT 06510

Work Week

Standard (M-F equal number of hours per day)

Searchable Job Family

Secretarial

Total # of hours to be worked:

37.5

Position Focus:

This position reports to the Manager of the Teaching and Learning Center and provides comprehensive, high level support as the coordinator of the MHS-Med Ed Degree Program, including the Canvas curriculum management system, the Medical Education Discussion Group Series, the TLC Clinical Faculty Educator Development Programs and the ACGME Regional Hub Assessment Programs. This position may support other projects and programs as needed.

Essential Duties

1. Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities.
2. Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements.
3. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work.
4. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assembles and arranges for necessary items. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports.
5. Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail.
6. Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures. Composes substantive correspondence and written material.
7. Coordinates travel arrangements. Schedules and coordinates meetings and appointments. Orders and maintains inventory of supplies. Takes minutes or dictation. Performs additional functions incidental to office activities.

Required Education and Experience

Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education.

Required Skill/Ability 1:

Demonstrated exceptional verbal and written communication skills with a professional presentation, including excellent editing capabilities and superb interpersonal relationship abilities. A writing sample will be requested at time of interview.

Required Skill/Ability 2:

Proven excellent customer service skills. This includes the ability to manage complex curricular scheduling and interacting professionally with faculty and trainees on a daily basis.

Required Skill/Ability 3:

Demonstrated excellent time management, attention to detail and follow-through skills including organization and an ability to work independently on multiple tasks effectively and efficiently with flexibility to achieve deadlines.

Required Skill/Ability 4:

Highly developed computer and technology skills including intermediate to advanced knowledge of Microsoft Word and Excel spreadsheet applications.

Required Skill/Ability 5:

Proven strong organizational ability, including filing, both office and computer systems, to achieve operational efficiency and maintain these files and systems to ensure smooth-running programs.

Preferred Education, Experience and Skills:

Bachelor's degree. Competency in using a MAC Operating System, Canvas Curriculum Management Software and Qualtrics Survey Software.
Providing a cover letter is strongly preferred.

Drug Screen

No

Health Screening

No

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. Please visit www.yale.edu/hronline/careers/screening/faqs.html for additional information on the background check requirements and process.

Posting Disclaimer

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

Affirmative Action Statement:

Yale University considers applicants for employment without regard to, and does not discriminate on the basis of, an individual’s sex, race, color, religion, age, disability, status as a veteran, or national or ethnic origin; nor does Yale discriminate on the basis of sexual orientation or gender identity or expression. Title IX of the Education Amendments of 1972 protects people from sex discrimination in educational programs and activities at institutions that receive federal financial assistance. Questions regarding Title IX may be referred to the University’s Title IX Coordinator, at TitleIX@yale.edu, or to the U.S. Department of Education, Office for Civil Rights, 8th Floor, Five Post Office Square, Boston MA 02109-3921. Telephone: 617.289.0111, Fax: 617.289.0150, TDD: 800.877.8339, or Email: ocr.boston@ed.gov.

Note

Yale University is a tobacco-free campus